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Ice Miller LLP · 2 weeks ago

Legal Services Assistant - Litigation

Indianapolis, IN

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Ice Miller LLP, a national law firm, is seeking an experienced litigation Legal Services Assistant to support multiple attorneys in our litigation practice group. The role involves managing administrative tasks, e-filing in courts, organizing client projects, and maintaining communication with internal clients.

ConsultingLegal

No H1B

Responsibilities

Manage all aspects of administrative practice, including legal and non-legal processes

E-file in federal and state courts, and be able to determine and follow local or judge specific requirements related to same

Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required

Monitor, organize and prioritize ongoing client projects

Organize and maintain files, both electronic and physical, within the guidelines set by the firm

Manage scheduling of meetings, appointments, client-related activities, and business development related activities on electronic calendars for multiple legal assignments

Docket deadlines, court dates, and other case-related dates within the guidelines set by the firm. Experience with Milana a plus

Draft pleadings, discovery, and other legal document shells

Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups

Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling, accuracy, and completeness

Anticipate the needs of legal assignments in order to promote timekeeper efficiencies

Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm

Proactive utilization of workflow management system (BigHand) to manage assignments from timekeepers, maintain an organized workload and assist others during PTO or peak periods

Qualification

Litigation support experienceE-filing in courtsMicrosoft Office proficiencyClient service skillsAttention to detailWorkflow managementWritten communicationVerbal communicationOrganizational skillsConfidentiality