Placer County · 3 weeks ago
Administrative Assistant (Sheriff's Office - Corrections Division)
Roseville, CA
Full-time
Onsite
Mid Level
$28.49/hr - $35.58/hr
4+ years expPlacer County is seeking an Administrative Assistant for their Sheriff's Office, specifically in the Corrections Division. The role involves providing direct administrative and secretarial support to a Sheriff's Captain at the South Placer Jail, including multitasking, time management, and effective communication.
GovernmentInformation ServicesNon ProfitOnline PortalsPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Perform a wide variety of complex, responsible, confidential secretarial and administrative duties for management staff
Perform administrative projects for management staff; research and compile background data; maintain records and files regarding department administrative activities
Screen calls, visitors, and mail; respond to moderately complex requests for information
Interpret and explain County and department policies, rules, and regulations in response to inquiries; refer inquiries as appropriate; assist in developing department policies and procedures to meet department objectives
Independently respond to letters and general correspondence not requiring the attention of management staff
Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences
Perform accounting functions related to accounts payable or receivables
Maintain timecard and payroll records including employee evaluations and disciplinary actions; maintain personnel files and records for management staff
Order and purchase supplies for the department
Perform clerical duties related to department activities such as typing, filing, and distributing mail
Participate and assist in the administration of a department budget; compile annual budget requests and recommend expenditure requests for designated accounts
Research, compile, and analyze data for special projects and various reports
Initiate and maintain a variety of files and records
Assist in the support of a board or commission including posting legal notices, preparing the agenda, assembling background materials, and typing minutes of meetings as assigned
Plan, assign, and supervise the work of assigned clerical staff; conduct performance evaluations of assigned staff; train staff in office methods and procedures
Recommend organization or procedural changes affecting clerical activities
Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service
Perform related duties as assigned
Qualification
Required
Four (4) years of increasingly responsible secretarial and clerical experience involving frequent public contact
Equivalent to the completion of the twelfth grade
May need to possess a valid driver's license as required by the position
Proof of adequate vehicle insurance and medical clearance may also be required
Knowledge of English usage, spelling, grammar, and punctuation
Knowledge of modern office methods, procedures, and computer equipment
Knowledge of principles and practices of bookkeeping
Knowledge of business letter writing and report writing
Knowledge of pertinent County government organization, functions, policies, rules, and regulations
Knowledge of principles and practices of supervision and performance management
Knowledge of principles and practices of office management
Ability to know and understand all aspects of the job
Ability to review documents related to department operations
Ability to understand, identify, interpret, and explain office practices and procedures
Ability to recall and utilize a variety of information
Ability to work under time pressure and complete a high volume of tasks with frequent interruptions
Ability to focus on a single task for long periods of time
Ability to sit at a desk or in meetings for long periods of time
Ability to walk, stand, bend, stoop, kneel, crouch, squat, push, pull, twist, and reach
Ability to perform simple and power grasping and fine manipulation
Ability to speak, use a telephone, and write or use keyboard to communicate
Ability to see and hear with sufficient acuity to perform essential job functions
Ability to lift light weight
Ability to understand the organization and operation of the County and of outside agencies
Ability to compose general correspondence, press releases, letters, and reports
Ability to interpret and apply administrative and departmental policies, laws, and rules
Ability to use a computer and standard office equipment
Ability to analyze situations quickly and objectively and determine proper course of action
Ability to recognize issues of a confidential nature and handle appropriately
Ability to plan, organize, and schedule priorities in the office
Ability to compile and maintain complex and extensive records and prepare routine reports
Ability to establish and maintain effective working relationships with those contacted in the course of work
Ability to communicate clearly and concisely, both orally and in writing
Ability to supervise, train, and evaluate assigned clerical staff
Ability to type accurately at a speed necessary for successful job performance
Ability to take notes and write summaries of meetings
Benefits
Placer County offers a comprehensive benefits package to employees.
Company
Placer County
Placer County is a government agency that provides public safety, information services, facilities and community development services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Shawna Purvines
Deputy Chief Executive Officer
Jarrett Thiessen
Chief Information Officer
Recent News
2025-03-27
2024-04-13
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