The Children's Institute of Pittsburgh · 3 weeks ago
Director of Executive Operations and Board Relations
Pittsburgh, PA
Full-time
Onsite
Lead/Staff, Director/Executive
5+ years expThe Children's Institute of Pittsburgh is a longstanding organization dedicated to providing high-quality care and service to children and their families. The Director of Executive Operations and Board Relations role involves providing confidential administrative support to the CEO and Board of Directors, managing board activities, and overseeing executive office operations.
CharityChild CareHealth CareHospitalNon Profit
Responsibilities
Deliver professional and executive-level support to the CEO, including managing a complex calendar, prioritizing conflicting needs, and coordinating travel and expense reporting
Work closely with the CEO on strategic project planning and implementation, often in confidential and sensitive situations
Serve as the primary liaison between the CEO and Board members, fostering effective communication and relationships
Act as the unofficial secretary for the Board of Directors, staffing all Board and committee meetings
Prepare agendas, coordinate board materials, draft reports, and produce accurate meeting minutes to establish the organization’s legal history
Manage the executive office as the primary point of contact for the CEO, handling sensitive information with discretion and integrity
Organize meetings and events, including logistics, hospitality, technology tools, and follow-up actions
Act as an ambassador for The Children’s Institute, creating and maintaining a positive image of the CEO’s office
Build and cultivate effective relationships across the organization and with external stakeholders, including community members, donors, and partner agencies
Compose routine correspondence and prepare reports with minimal supervision
Manage phone calls, voicemails, and mail; ensure timely responses and appropriate distribution
Qualification
Required
Bachelor's degree in business administration, nonprofit management, communications, or related field
5–7 years of progressive experience in project coordination, program management, or executive support—preferably in a nonprofit, healthcare, or education setting
Proven ability to manage multiple complex projects with competing deadlines
Excellent written and verbal communication skills
Demonstrated discretion with confidential and sensitive information
Strong proficiency with Microsoft 365
Clearances Required: Act 73 FBI, Act 34 Criminal and Act 33 Child Abuse
Preferred
Certified Administrative Professional (CAP) for administrative excellence
Project Management Professional (PMP) or CAPM for project coordination
Governance Professional Certification for board-related responsibilities
Proficiency credentials such as Microsoft Office Specialist (MOS) are also valued
Additionally, the ability to serve as a Notary Public in Pennsylvania or willingness to obtain this designation upon hire is strongly preferred
Benefits
Medical and Prescription insurance-Choice of two health plans and networks
Dental and Vision-Free coverage for team members.
Paid Time Off (PTO) and Holidays
Medical, Bereavement, Educational, & Personal Leaves
Parental leave (birth & adoption) paid-6 weeks
403b Retirement Plan – pre-tax & Roth options; employer match after 1 year
Student Loan Refinancing Program
Public Service Loan Forgiveness Program – CI qualifies as non-profit
Education Assistance/Tuition Reimbursement
Professional Development/CEU’s
Life and Short- & Long-Term Disability insurance
Credit Union
Team Member Recognition Events
Referral bonus
CPR-employer paid
Travel mileage reimbursement at federal rate
Company
The Children's Institute of Pittsburgh
The Children's Institute promotes the well-being of young people and their families & providing services that meet their specific needs.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Miles
President & CEO
Wendy Pardee
Chief Executive Officer
Recent News
Seattle TechFlash
2025-07-08
Company data provided by crunchbase