Beacon Health System · 1 week ago
Administrative Assistant Clinical Support
Elkhart, IN
Full-time
Onsite
Entry Level
1+ years expBeacon Health System is dedicated to delivering outstanding care and inspiring health. They are seeking an Administrative Assistant Clinical Support to provide secretarial services to directors and management staff, assist with special projects, and perform routine mailroom duties while maintaining a professional public image.
FitnessHealth Care
Responsibilities
Reports to the Manager/Supervisor
Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor
Greets and directs visitors and serves as receptionist as needed
Completely and accurately types correspondence and documents within requested deadlines
Distributes documents to appropriate personnel within requested deadline
Responsible for all typing and copying for prenatal and sibling class
Types College schedules
Revision, posting and distribution of policies
Accurately types diabetes class participant data into discharge database
Types, copies and collates educational materials for nursing orientation classes
Helps organize various luncheons, educational offerings and classes (fliers, RSVPs, class folders, name tags, copy work, etc.)
Accurately files records pertinent to the Nursing Department
Sends discharged diabetes class participant charts to HIM
Sorts incoming mail and distributes properly as necessary
Responsible for preparing and distributing staff development calendar and posting educational materials on the intranet
Requisition rooms for classes/meetings as needed
Accurately inputs charges as needed
Orders refreshments as needed for classes
Orders and receives all supplies that are needed for prenatal and diabetes education classes
Orders supplies for Nursing Office
Takes complete and accurate messages, relays to appropriate personnel
Maintains good public image on the telephone and in personal contacts
Receives and records information from diabetes class participants and forwards to educators and admitting
Faxes diabetes class information to appropriate physicians
Completes other job-related duties and projects as assigned
Attends and participates in department meetings and is accountable for all information shared
Completes mandatory education, annual competencies and department specific education within established timeframes
Completes annual employee health requirements within established timeframes
Maintains license/certification, registration in good standing throughout fiscal year
Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department
Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self
Adheres to regulatory agency requirements, survey process and compliance
Complies with established organization and department policies
Available to work overtime in addition to working additional or other shifts and schedules when required
Qualification
Required
High School Diploma or equivalent
Up to 1 year experience is required
Excellent communication skills required
Good typing and filing skills
Working knowledge with computers and proficient in Microsoft Office Products
Ability to concentrate and work in an area with many distractions
Occasional lightweight lifting
Bending, stooping or sitting in a confined position
Preferred
Previous hospital-related experience is helpful
Company
Beacon Health System
Beacon Health System is a Hospital & Health Care centre providing health care facilities
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$5.54MKey Investors
Health Resources and Services Administration
2024-12-18Grant· $0.14M
2024-05-08Grant· $5.4M
Leadership Team
Kreg Gruber
Chief Executive Officer
Phil Newbold
CEO Emeritus
Recent News
Arkansas Business — Business News, Real Estate, Law, Construction
2025-10-31
Fierce Healthcare
2025-08-06
2025-07-04
Company data provided by crunchbase