Hawthorne Lane ยท 2 weeks ago
Temporary Front Desk/Meeting Coordinator (Two-month Opportunity)
New York, NY
Full-time
Onsite
Entry Level
$28/hr - $34/hr
2+ years expHawthorne Lane is a boutique law firm seeking a temporary Front Desk/Meeting Coordinator for their busy New York office. The role involves managing conference room scheduling, coordinating meetings and events, and providing support to staff, clients, and visitors with a professional presence.
Human ResourcesRecruitingStaffing Agency
Responsibilities
Be a welcoming presence, providing front desk support to clients, visitors, and staff via in-person, over the phone and email
Plan and manage meetings, events, conferences, and receptions from conception through execution
Coordinate and prepare conference rooms and manage a high-volume schedule for small and large meetings
Lead logistical coordination including catering, signage, and event materials
Liaise with internal teams to ensure meeting materials are distributed and all A/V needs are addressed in advance
Compile and organize meeting materials such as documents, spreadsheets, and slide decks, ensuring accuracy and readiness for all participants
Track data on event details, preparing concise reports for leadership
Build strong internal relationships by executing responsibilities with professionalism, reliability, and urgency
Provide broad administrative, office, and project support as needed, including but not limited to supply inventory, processing mail and building vendor management
Qualification
Required
At least two years of receptionist or customer service experience, both verbally and in writing
Ability to convey information clearly and confidently
Ability to keep multiple tasks on track with precision and a sharp eye for detail
Ability to navigate Microsoft Office Suite and new systems effortlessly, learning on the fly
Ability to adapt quickly and positively to shifting priorities in a fast-moving environment
Ability to work effectively as part of a team while respecting shared responsibilities
Company
Hawthorne Lane
Hawthorne Lane is a recruiting firm that offers business development and human resources services for the financial and real estate sectors.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Andrea Solomon
Co-Founder
Karen Mills
Co-Founder
Company data provided by crunchbase