Career Group · 4 hours ago
Administrative Assistant Office Manager
San Francisco, CA
Contract
Onsite
Entry, Mid Level
$45/hr - $48/hr
2+ years expCareer Group is a leading seed-stage venture capital firm investing in high-growth technology companies, and they are seeking a polished and highly organized Office Manager / Administrative Assistant for their San Francisco office. This role is crucial in ensuring an exceptional workplace experience while providing scheduling support for two analysts.
ConsultingHuman ResourcesRecruiting
Responsibilities
Manage heavy, complex scheduling for two analysts with shifting priorities and cross-time-zone coordination
Provide proactive calendar management, ensuring investors are prepared, meetings flow smoothly, and follow-ups are handled
Assist with expense reporting, light travel arrangements, and ongoing administrative support
Coordinate closely with Executive Assistants across global offices to support cross-functional communication and projects
Serve as the primary point of contact for guests, employees, founders, and portfolio company visitors
Oversee daily office operations, ensuring a clean, organized, and seamless workplace environment
Manage relationships with vendors, building management, IT, and maintenance providers
Maintain conference room schedules; ensure meeting spaces are fully prepped and tech-ready
Handle incoming/outgoing mail, packages, and general office correspondence
Monitor and restock office and kitchen supplies; maintain tidy and well-organized shared spaces
Support coordination of office events, team lunches, happy hours, and occasional offsite gatherings
Provide general support for culture-building and workplace experience initiatives
Qualification
Required
2-4 years of office management, administrative, or executive assistant experience
Experience in venture capital, tech, private equity, or financial services is a strong plus
Proven ability to manage complex, high-volume calendars
Excellent communication skills with a polished, professional, and personable demeanor
Proficiency with G Suite / Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Highly organized, detail-oriented, and able to manage competing priorities
Positive, solutions-oriented, and eager to pitch in wherever needed
Comfortable in a fast-paced, tech-driven environment
Company
Career Group
Career Group is a staffing and recruiting company that provides full-time and temporary placement services.
Founded in 1981Los Angeles, California, USA
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ashley Horn
Executive Assistant to Chief Executive Officer & Chief Medical Officer
Zelda Ordulu
Director of Recruitment & Client Partnerships
Recent News
2025-07-04
Company data provided by crunchbase