McNicholas & Associates ยท 1 week ago
Office Manager & Bookkeeper
Palm Beach Gardens, FL
Full-time
Onsite
Mid Level
$55K/yr - $75K/yr
3+ years expMcNicholas & Associates is a trusted public relations and public affairs consulting firm with over 25 years of experience. They are seeking a highly organized Office Manager & Bookkeeper to manage daily operations, bookkeeping, and provide administrative support in a fast-paced environment.
Digital MediaGraphic DesignPublic RelationsSocial Media
Responsibilities
Bookkeeping & Financial Management
Manage company ledger including all daily entries, chart of accounts maintenance, and monthly closeout
Process accounts payable and accounts receivable
Process payroll and maintain compliance with company policies
Prepare weekly finance reports and regular projections for leadership
Monitor multiple bank accounts and daily cash flow
Perform regular account reconciliations across all accounts
Assist management with administrative tasks to support efficiency
Serve as point of contact for office vendors, maintenance providers, and routine service schedules
Oversee office supply inventory, place orders and maintain backstock
Coordinate travel and lodging for staff and visiting clients as needed
Assist with meeting scheduling, conference calls, and general office organization
Support leadership with special projects, document preparation, and administrative tasks
Qualification
Required
3+ years of experience in bookkeeping, accounting support, or office management
Proficiency in Quickbooks Online (required) and Microsoft Office Suite
Experience managing payroll, AP/AR, and routine reconciliations
Familiarity with Excel/Google Sheets, online payroll tools, and cloud-based systems
Excellent organizational skills with the ability to multitask in a fast-paced environment
Strong communication skills and professionalism with vendors, clients, and team members
Discretion and confidentiality in handling company and financial information
Benefits
Comprehensive benefits package, including medical, dental, vision, and 401k
Company
McNicholas & Associates
McNicholas & Associates is a public relations and public affairs firm.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Greg Brostowicz
Chief Operating Officer
Company data provided by crunchbase