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Wellstar Health System · 5 hours ago

Senior Administrative Assistant - WMCG

Augusta, GA

Full-time

Onsite

Senior Level

5+ years exp

Wellstar Health System is dedicated to enhancing the health and well-being of every person they serve. The Senior Administrative Assistant provides administrative, technical, and analytical support to directors and leaders, ensuring the efficient operation of the office through a variety of tasks and responsibilities.

FitnessHealth Care

H1B Sponsor Likely

Responsibilities

Manages all aspects of the director's/leader's schedule

Confirms meetings to minimize last minute changes and looks ahead to ensure necessary materials are available for pre-work and pre-planning purposes

Controls associated activities to ensure the smooth operation and strong support for the directors

Coordinates all activities and affairs for the directors/leaders, which may include support for his/her meetings and conferences, in addition his/her management staff, etc. as needed

Serves as the point of contact for the directors/leaders

Answers and directs incoming telephone calls in a professional manner, manages a wide variety of inquiries, requests and issues for the directors/lead office and responds to patient and staff inquiries and concerns as appropriate

Maintains a high level of professionalism and courtesy in communications and interactions with others

Attends staff meetings, reads unit communications/email and is accountable for content/information received

Receives, prioritizes and directs incoming mail, emails and other correspondence to ensure expeditious follow-up

Communicates with direct reports status of requests, issues, inquiries, etc

Coordinates procurement of office supplies and other areas as requested

Prepares charts, tables and professional PowerPoint presentations as directed by the directors/leaders

Composes letters and routine emails on behalf of the directors/leaders

Ensures timely submission of various financial reports, personnel evaluations, timesheets, etc. for directors/leaders and direct reports and maintains associated departmental personnel records

Secures travel plans, initiates travel requests, develops travel itinerary and composes and submits travel expense reports to ensure timely reimbursement

Gathers and disseminates various financial reports and budgeting messages as deemed appropriate

May support higher-level budget needs by preparing expense documentation, monthly budgets and forecasts

Continues to seek cost-savings ideas and ways to improve operations of the office

May be required to provide assistance with special meetings and events to include conference room organization, AV operation and catering needs

Performs other duties as assigned

Complies with all Wellstar Health System policies, standards of work, and code of conduct

Qualification

Microsoft OfficeAdministrative supportDetail orientedVerbal communicationWritten communicationMultitaskingOrganizational skillsInterpersonal skillsProblem solving

Required

High School Diploma General or GED General

Minimum 5 years administrative support or related field

Detail oriented

Excellent computer and Microsoft Office skills

Verbal and written communication skills

Organizational skills

Multitasking skills

Interpersonal skills

Ability to make sound decisions and problem solve

Preferred

Associates General

Company

Wellstar Health System

Glassdoor3.6

The largest health system in Georgia.

Founded in 1993

Marietta, Georgia, USA

10001+ employees

https://www.wellstar.org

H1B Sponsorship

Wellstar Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (22)

2024 (18)

2023 (13)

2022 (14)

2021 (18)

2020 (12)