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WinnCompanies · 1 week ago

Facilities Coordinator (Boston Regional Office)

Boston, MA, USA

Full-time

Hybrid

Entry Level

1+ years exp

WinnCompanies is a nationally recognized leader in apartment community management and development, seeking an Office and Facilities Coordinator to manage day-to-day office operations. The role involves liaising with corporate staff, maintaining office inventory, and overseeing facility appearance and vendor relationships.

Financial ServicesProperty DevelopmentProperty ManagementReal Estate

Responsibilities

Liaison with all corporate office staff to ensure all issues with office management are identified and addressed

Manage/maintain a current inventory of all office machines and corresponding supplies

Maintain all equipment leases and service agreements

Ensure operational effectiveness of all office machines including printers, copiers, fax machines, coffee machines, and water coolers

Order/distribute office and kitchen supplies, maintain common service areas and kitchens with appropriate supplies as needed

Oversee Lowell corporate office facility to ensure professional appearance through daily inspection of private office space and all common areas

Manage third party cleaners to maintain appearance of office

Assist in setup of office space, furniture and conference room schedules and event decorations

Perform daily payment selections utilizing our software programs and sort mail

Manage and maintain all 3rd party vendor relationships including invoices

Perform other responsibilities as assigned

Qualification

Microsoft OfficeCustomer serviceProperty managementAttention to detailDiversity managementRealPage softwareCommunication skillsTeamwork

Required

High school diploma or GED equivalent

1-3 years of relevant work experience

Ability to manage and work with a diverse group of people and personalities

Experience with Microsoft Office applications, particularly Excel

Excellent customer service skills

Outstanding verbal and written communication skills

Superb attention to detail

Preferred

Associate's degree

Experience in the property management industry

Experience with RealPage property management software

Benefits

Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)

401(k) plan options with a company match

Various Comprehensive Medical, Dental, & Vision plan options

Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution

Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance

Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)

Tuition Reimbursement program and continuous training and development opportunities

Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options

Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)

Flexible and/or Hybrid schedules are available for certain roles

Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families