Digital Media Systems ยท 2 months ago
Bookkeeper / Office Manager
Mount Vernon, NY 10552
Full-time
Onsite
Mid, Senior Level
$70K/yr - $75K/yr
5+ years expDigital Media Systems, Inc. is a leading provider of audio-visual solutions for the motion picture industry. The Bookkeeper / Office Manager will handle both financial and administrative aspects of the office, including bookkeeping, payroll, and office operations, while preparing reports and ensuring accuracy in financial records.
AudioDigital MediaMotion Capture
Responsibilities
Financial reporting to including budgets, balance sheets, reconciliations, job costing and aging reports required at various frequencies
Collections to include rigorous oversight of accounts receivables
Manage and process accounts receivable (AR) and payable (AP), including entering and verifying all client invoices, vendor bills, and project purchase orders using QuickBooks Online and Jobber
Payroll administration to include expense tracking for employee reimbursement and chargeback accuracy to clients
Oversee vendor relationships ensuring best rates and payment terms are met
Stay up to date with best practices and legal requirements related to finance and operations
Review, negotiate and manage insurance policies, including health, auto, workers comp, property
Administer employee benefit programs in coordination with brokerage firms, ADP or internal
Maintain financial records in paper and cloud-based file systems
Receive calls or emails from clients or staff and coordinate to proper individuals for resolution
Calendar management of field tech staff, in coordination with Field Service Manager
Oversee maintenance and upkeep of the office environment
Manage office supplies and vendor relationships for service such as security, cleaning and repairs
Qualification
Required
Minimum of five (5) years' experience in a traditional office environment
Proven experience using QuickBooks Online
Ability to think and act independently
Strong problem solving, analytical and negotiating skills
Proven skills in prioritizing and managing multiple situations simultaneously
Outstanding communication skills
Proven record of client follow-up
Extensive understanding of QuickBooks Online (minimum 3 years)
Proficient use of Microsoft Office 365 including Word, Excel, Outlook and Teams with demonstrated proficiency in Excel
Adobe Pro including converting other types of documents into pdf, compiling pdf documents; paginating and searching pdf documents
Ability to work effectively in a fast-paced environment with changing priorities
Consistently maintains a professional demeanor, appearance, and work environment
Preferred
Knowledge of 'Jobber' dispatching / billing software a plus
Benefits
401(k)
Opportunity for advancement
Paid time off
Bonus based on performance
Competitive salary
Health insurance
Company
Digital Media Systems
Digital Media Systems provides audiovisual solutions for the motion picture industry.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase