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Pearland Economic Development Corporation · 3 weeks ago

Deputy City Secretary

Pearland,TX,US

Full-time

Onsite

Mid, Senior Level

$91K/yr - $117K/yr

5+ years exp

The City of Pearland, TX is seeking to hire a full-time Deputy City Secretary/Deputy Director to lead the day-to-day operations of our City Secretary's Office department. This role involves supporting the City Secretary in establishing departmental goals and managing staff, programs, and strategies to fulfill the City's objectives.

Government Relations

Responsibilities

Assumes full management responsibility for all services and activities of the City Secretary's Office and activities as assigned by the City Secretary. This includes the development, implementation, and oversight of comprehensive CSO projects, policies, and programs

Directs, manages, and actively participates in the development and implementation of departmental goals, objectives, policies, and priorities

Recruits, selects, trains, manages, motivates, and evaluates assigned personnel; works with employees to correct deficiencies, reviews work for quality, and administers discipline as necessary and approved by the City Secretary

Administers the Boards and Commissions Program, including initiating the annual application process, maintaining the board and commission software, preparing the presentation of board summary pages to City Council, and ensuring all actions are taken in compliance with the Code of Ordinances

Prepares and is responsible for all aspects of electronic and paper processes of Council Agendas

Assists in the preparation and administration of the annual budget, as well as processing and monitoring monthly expenses for the City Secretary's Office

Approves payroll, purchase orders, and other items

Attends and transcribes meeting minutes for City Council Regular, Special, and Joint meetings, Audit Committee, DAP, and other boards as assigned

Maintains departmental documentation on the website, including agendas, agenda packets, minutes, elections, and department-related information

Acts as the City Secretary in her absence

Assists City Secretary in the coordination of municipal elections; monitors election procedures and ensures compliance with Texas Local Government and Election Laws

Assesses and monitors the workload of administrative and support employees; identifies opportunities for improvement; recommends and implements changes

Oversees staff in responding to Public Information Requests in accordance with the Texas Public Information Act, ensuring all documents/information conform to the request and all City policies and procedures comply with the Act

Performs related work as assigned

Qualification

Municipal administration experienceTexas Registered Municipal Clerk certificationCertified Municipal Clerk CertificationPublic Administration degreeBusiness Administration degreeTexas Election LawsTexas Open Government ActTexas Public Information ActNotary Public LicenseLeadership skillsCommunication skillsTeam management

Required

Bachelor's degree from an accredited college or university with major coursework in Public Administration, Business Administration, or a related field

5 years of municipal administration experience, or equivalent combination of education and experience

Texas Registered Municipal Clerk certification or ability to obtain in 12 months from date of hire

Must be enrolled in the Certified Municipal Clerk Certification program with the International Institute of Municipal Clerks within six months of employment

Expected to complete the certification within five years after enrollment

Will be required to obtain a License as a Notary Public in the State of Texas

Preferred

Preference is given to individuals who possess the TMCCP certification

Preference is given to individuals who possess the CMC certification

Preference may be given to individuals with extensive knowledge of Texas Election Laws, the Texas Open Government Act, and the Texas Public Information Act