Budderfly · 3 days ago
Installation Excellence Administrative Assistant
United States
Full-time
Remote
Mid Level
$18/hr - $24/hr
3+ years expBudderfly is a fast-growth, private equity-backed energy management outsourcing company committed to reducing global carbon emissions. The Installation Excellence Administrative Assistant will support the HVAC installation team by managing administrative tasks, ensuring efficient installations, and maintaining high customer satisfaction.
EnergyEnergy EfficiencyEnergy ManagementSoftware
Responsibilities
Owns the HVAC installation work order dispatching and survey completion administrative tasks
Works within the company Work Order Management system to ensure work orders are sent to all technicians and scheduled dates are updated
Reviews HVAC pre- and post-installation surveys to ensure all required scope completion from technicians
Oversee the scheduling and coordination of crane services for equipment deliveries and installations, ensuring proper handling and safety protocols are followed
Act as Liaison between the company and crane companies, our technicians, and permitting offices
Secure all required permits for HVAC installations, ensuring compliance with local, state, and federal regulations. Act as the primary liaison with National permitting companies to obtain necessary approvals for HVAC work
Provide dedication to improve customer service and business productivity
Provide excellent and timely customer service through phone, email, and chat
Ensure utmost customer satisfaction (internal and external to Budderfly/Energy Force) throughout the work order systems
Works to improve customer satisfaction throughout the Energy Force HVAC installation process
Qualification
Required
Proven experience in HVAC project administration or a related field (3+ years)
Strong interpersonal, analytical, verbal and written communication skills
Experience in administrative management of medium scale commercial projects
Familiarity with project management software (e.g., MS Project, Procore)
Coordinating multiple daily tasks concurrently
Demonstrated experience in customer phone service
Able to work as a team player and independently
Creative problem solver with ability to multi-task
Passion for energy savings
Maintaining positive relationships with customers
Enjoys continuous learning, as supported by your organization, both technically and professionally
Excellent verbal and written skills
Work across organizational teams
Benefits
Career advancement opportunities in a fast-growing, supportive company environment
Competitive pay
Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance
Opportunity to work as part of a team that values its members and works together to achieve positive change.
Company
Budderfly
Budderfly is an energy management company with devices that measure and report on all elements of energy use.
201-500 employees
H1B Sponsorship
Budderfly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (5)
2023 (5)
2022 (5)
2021 (3)
2020 (3)
Funding
Current Stage
Growth StageTotal Funding
$382MKey Investors
NuveenConnecticut Green BankBalance Point Capital Partners
2025-06-17Debt Financing· $100M
2024-01-23Debt Financing· $200M
2022-07-11Acquired
Leadership Team
Albert Subbloie
President & CEO
Lee Kaufman
VP of Operations| Worldwide Energy as a Service (EaaS)
Recent News
Morningstar.com
2025-10-09
Hartford Business Journal
2025-10-01
Company data provided by crunchbase