Apply on Employer Site

Pinellas County Clerk of the Circuit Court and Comptroller · 2 weeks ago

Administrative Support Specialist 1

Florida, United States

Full-time

Onsite

Entry Level

3+ years exp

Pinellas County Clerk of the Circuit Court and Comptroller is seeking an Administrative Support Specialist 1 to join their Facility Operations team. This role involves providing assistance to customers by managing calls, emails, and work orders, as well as overseeing temporary employees and ensuring compliance with laws and procedures.

GovernmentLegalNon Profit

Responsibilities

Plans and organizes workflow/tasks

Sets priorities to meet goals and deadlines

Applies independent judgment and problem-solving skills; handles difficult situations

Demonstrates extensive working knowledge of applicable laws, policies, and procedures

Reviews and maintains department procedures and work instructions

Oversees quality control; ensures procedures are followed; compliance with law

Assists Elections Administrators with day-to-day operations

Oversees and assigns responsibilities to temporary employees

Assists in developing and updating training materials for temporary employees

Uses MS Word for updating procedures and developing training materials

Communicates with public, coworkers, and employees by phone, email, and written correspondence

Inputs data entry

Uses MS Excel for tracking ballot statistics, maintaining checklists, and developing work schedules

Establishes work schedules and reviews timesheets for temporary employees

Trains temporary employees

Monitors, maintains, and troubleshoots office and election-related machinery and equipment

Ensures warehouse and storage areas are organized, clean, and properly maintained

Conducts routine inspections of machines and warehouse facilities to ensure operational readiness and safety

Coordinates repairs or service for malfunctioning equipment

Tracks inventory of equipment, supplies, and materials

Qualification

MS WordMS ExcelIndependent judgmentSmartsheetVR DatabaseMachine maintenanceLawsProblem-solving skillsOrganizational skillsCommunication skills

Required

Clerical experience preparing, processing, and maintaining administrative records

High school diploma + 3 years of experience

OR Associate degree in a related field + 1 year of experience

OR Bachelor's degree in a related field + some relevant experience

MS Word

MS Excel

Extensive working knowledge of applicable laws, policies, and procedures

Independent judgment and problem-solving skills

Knowledge of business English, including proper spelling, punctuation, and arithmetic

Knowledge of modern office methods, practices, and procedures

Knowledge of laws and rules governing procedures and legal requirements in government office operations

Knowledge of laws, rules, regulations, policies, and procedures as applied to specialized departmental administrative processes in public service delivery

Knowledge of modern recordkeeping practices

Knowledge of county functional and organizational structure

Ability to use word processing equipment

Ability to perform equipment maintenance and follow operational safety procedures

Ability to organize and manage warehouse operations and inventory

Ability to make formal oral presentations to staff

Ability to maintain and troubleshoot office and election-related equipment

Ability to organize and maintain warehouse areas and inventory

Ability to work independently on complex and confidential secretarial tasks

Ability to keep complex records, assemble and organize data, and prepare summaries of reports from such records

Ability to apply computer applications and software effectively

Ability to compose routine and technical letters and memoranda

Ability to make minor decisions in accordance with County ordinances and practice

Ability to establish and maintain effective working relationships as necessitated by the work

Ability to ensure operational readiness of equipment and maintain warehouse safety and organization

Preferred

Smartsheet

VR Database

Knowledge of machine maintenance and warehouse operations

Benefits

Members of the Florida Retirement System (FRS) with investment and pension options

Deferred compensation programs

Wellness centers

Company

Pinellas County Clerk of the Circuit Court and Comptroller

The Clerk of the Circuit Court is one of seven Pinellas County Constitutional Officers directly elected by county citizens and responsible for safeguarding all public records and public funds.

Clearwater, Florida, USA

501-1000 employees

https://www.mypinellasclerk.gov/

Funding

Current Stage

Late Stage

Recent News

Jacksonville Business Journal

Meet the 2025 class of Jacksonville's 40 Under 40

2025-03-13

Company data provided by crunchbase