FUJIFILM Cellular Dynamics, Inc · 2 months ago
Internal Event Planner, NC Region
US-NC-Holly Springs
Full-time
Onsite
Senior Level
5+ years expFUJIFILM Cellular Dynamics, Inc is building the future of bioproduction in Holly Springs, North Carolina. The Internal Event Planner will lead the planning and execution of site-wide company events, managing relationships with stakeholders and ensuring an engaging environment for employees.
BiotechnologyHealth CareManufacturingPharmaceutical
Responsibilities
Plans and organizes internal events, which includes, but is not limited to researching and hiring vendors, aligning agendas and speakers, booking venues, planning transportation, inviting participants, planning activities, packing event materials and creating name badges and signage
Communicates directly with stakeholders throughout the event planning process to provide updates, align on event goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details
Collaborates and coordinates / project manage extensively across our many functions to execute evets, including but not limited to: Internal Communications, Facilities, Safety (EHS), Procurement, our People First Committee, External Relations, our Executive Assistants and key stakeholders
Meets with leaders and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements
Negotiates contracts with venue personnel, caterers, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives
Plans, Monitors, Host and executes events from preparation and set-up through teardown / clean-up to ensure adherence to planned format, compliance with regulations, resolution of issues, and overall satisfaction of participants
Performs post-event tasks promptly such as evaluating with stakeholders to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions
Evaluates potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve stakeholders
Performs other duties, as assigned
Qualification
Required
High School Diploma or GED with 9 years of progressively responsible experience OR
Bachelor's degree in communications or other related area with 5 years of experience in event management or related field
3+ years of experience in corporate events, events management, or at event agency
Previous onsite event experience
Preferred
Experience working with all levels of management, including executives
Experience managing a high volume of projects, events and vendors
Experience supporting multiple events of varying sizes at any one time
Prior experience in fast-paced environment with competing deadlines
Experience in project management and proven ability to drive events from idea to execution involving a number of collaborators
Company
FUJIFILM Cellular Dynamics, Inc
Fujifilm Cellular Dynamics, Inc. develops and manufactures biologically relevant human cells derived from induced pluripotent stem (iPS) cells.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Blake Anson
Senior Director - Discovery Research Partnering
Ilyas Singec
Chief Scientific Officer
Recent News
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