The Mutual Group · 1 day ago
Sr. Executive Assistant - On-site Opportunity
Polk County, IA
Full-time
Onsite
Mid, Senior Level
$55K/yr - $80K/yr
5+ years expThe Mutual Group is seeking a Senior Executive Assistant to provide comprehensive administrative support for multiple senior executives. This role involves managing complex calendars, coordinating travel arrangements, and ensuring effective communication between executives and stakeholders.
Insurance
Responsibilities
Manage complex calendars for 3–5 senior executives, proactively anticipating and resolving scheduling conflicts, prioritizing meeting requests, and strategically protecting executives’ time. Coordinate appointments, events, and recurring commitments across multiple time zones with attention to preparation time, follow-up needs, and critical deadlines
Maintain awareness of the organizational calendar to help identify potential scheduling conflicts and opportunities for executive participation
Coordinate travel arrangements, including researching and booking flights, accommodations, ground transportation, and other logistics. Prepare detailed travel itineraries, ensure all travel documents are in order, and adjust plans quickly in response to changes or disruptions
Prepare, process, and reconcile expense reports accurately and in compliance with company policies, ensuring timely submission and proper coding for financial reporting. Track outstanding reimbursements and follow up as needed
Organize and support meetings by preparing agendas, gathering and distributing relevant materials in advance, reserving meeting spaces or setting up virtual platforms, and providing technical support during meetings. If requested, capture detailed notes and track action items to ensure follow-through
Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating professionalism, discretion, and excellent judgment in all communications
Monitor and follow up on open tasks and action items, ensuring executives are prepared for upcoming meetings, deadlines are met, and projects stay on track
Handle sensitive and confidential information with the highest level of integrity, ensuring secure handling and discretion at all times
Assist with special projects, presentations, and operational initiatives as assigned, providing research, data compilation, and logistical coordination to support company goals
Provide backup support to the Executive Operations Manager during absences or high-volume periods, ensuring continuity of executive support, office operations, and internal communications
Assist EOM in planning and execution of corporate events, including leadership meetings, employee gatherings, client functions, and community engagement activities. Coordinate logistics, manage vendor relationships, and ensure events run smoothly and reflect the company’s brand and culture
Assist in identifying opportunities to streamline administrative processes and improve efficiency
Qualification
Required
5 years of executive administrative experience, preferably in financial services, insurance, or a related industry
Proven ability to manage multiple calendars and high-volume scheduling
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams)
Exceptional organizational and time management skills
Strong written and verbal communication skills
Ability to work independently, anticipate needs, and make sound decisions
High level of professionalism, discretion, and confidentiality
Benefits
Competitive base salary plus incentive plans for eligible team members
401(K) retirement plan that includes a company match of up to 6% of your eligible salary
Free basic life and AD&D, long-term disability and short-term disability insurance
Medical, dental and vision plans to meet your unique healthcare needs
Wellness incentives
Generous time off program that includes personal, holiday and volunteer paid time off
Flexible work schedules and hybrid/remote options for eligible positions
Educational assistance
Company
The Mutual Group
The Mutual Group is an innovative insurance services platform providing a comprehensive suite of solutions designed to enhance the operational efficiency, scalability and long-term success of mutual insurance carriers.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase