Vertosoft · 2 weeks ago
Proposal Coordinator Public Sector Programs
Leesburg, VA
Full-time
Hybrid
Entry, Mid Level
2+ years expVertosoft is a fast-growing technology distributor and solutions provider specializing in public sector technology solutions. The Proposal Coordinator will play a critical role in managing and coordinating proposal submissions for government opportunities, ensuring compliance and collaboration between various stakeholders.
Artificial Intelligence (AI)Information TechnologyLead GenerationMachine LearningRoboticsSoftware
Hiring Manager
Sarah Hayes
Responsibilities
Manage the full lifecycle of proposal submissions from intake to final delivery
Coordinate content from software, services, and channel partners to compile cohesive responses
Review submissions for accuracy, completeness, and compliance with solicitation requirements (e.g., RFP, RFQ, RFI)
Prepare final proposal packages for submission via electronic portals or email in accordance with agency instructions
Serve as the central point of contact for proposal inputs from OEMs, ISVs, and service partners
Ensure partner content aligns with opportunity requirements and organizational standards
Track and manage supporting documentation such as certifications, past performance summaries, and pricing exhibits
Maintain consistent communication with internal Sales, Legal, and Contracts teams to confirm readiness for submission
Verify that all submissions meet federal, state, and local procurement compliance standards
Ensure all required representations, certifications, and vendor documents (SAM.gov, FAR/DFARS clauses, etc.) are up to date
Support internal audits and maintain organized proposal records within document management systems
Assist in developing and maintaining standardized templates, checklists, and proposal libraries
Track submission metrics and identify opportunities to improve efficiency and quality
Support continuous process improvement efforts within the Proposal Operations team
Work closely with the Sales, Legal, Contracts, and Operations teams to ensure alignment on deadlines and requirements
Facilitate internal reviews, gather feedback, and manage revisions to proposal materials
Coordinate with the Marketing and Partner teams to ensure messaging consistency and brand alignment
Perform additional tasks as assigned, including support for special projects, partner enablement efforts, and internal process documentation
Qualification
Required
Bachelor's degree in Business Administration, Communications, English, or a related field
2–4 years of experience in proposal coordination, bid management, or contract administration, preferably in a federal IT reseller, systems integrator, or technology distribution environment
Familiarity with government procurement processes (federal, state, and local)
Experience managing RFP/RFQ submissions and coordinating cross-functional input
Strong organizational and project management skills with exceptional attention to detail
Excellent written and verbal communication abilities
Proficiency with Microsoft Office, SharePoint, and CRM or proposal management platforms
Ability to manage multiple deadlines and competing priorities in a fast-paced environment
Preferred
Experience supporting technology vendors or public sector channel partners
Knowledge of FAR/DFARS clauses, GSA Schedule processes, and public procurement terminology
Familiarity with SAM.gov, FedBizOpps (SAM.gov Opportunities), or other public sector procurement platforms
Understanding of partner ecosystems (OEMs, ISVs, resellers) within the public sector technology space
Benefits
Comprehensive benefits package including health, dental, vision, and pet insurance.
401(k) with company match.
Paid Time Off (PTO) and all Federal holidays off.
Hybrid work schedule (Leesburg, VA).
Career development and professional growth opportunities.
Company
Vertosoft
Vertosoft is an emerging technology solution that offers cloud, robotic, software development, machine learning, AI, and other services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Chet Hayes
Chief Technology Officer
Hannah Xiu
Chief Financial Officer
Recent News
2025-11-19
Company data provided by crunchbase