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Metropolitan Development and Housing Agency · 2 weeks ago

Procurement & Contracts Manager

Nashville, TN

Full-time

Onsite

Mid, Senior Level

$71K/yr - $81K/yr

3+ years exp

Metropolitan Development and Housing Agency (MDHA) serves Nashville and Davidson County, focusing on creating affordable housing options and strengthening communities. The Procurement & Contracts Manager is responsible for managing complex procurement activities, overseeing the e-procurement system, and ensuring compliance with procurement policies and procedures.

CommunitiesConstructionRental

Responsibilities

Manage all phases of contractor selection process, in accordance with applicable state and federal rules, regulations, and policies:

Develop, negotiate, and administer unique, complex, high-risk (i.e., highly visible, politically sensitive), legally binding contracts for goods, trade services, architectural and engineering (A&E), and non-A&E personal and professional services

Analyze procurement requests/requisitions to determine if sufficient information (i.e., required studies/authorizations) is included to develop an Invitation to Bid or Request for Proposal

Develop strategies to minimize potential risks for the Agency. Work with multiple funded projects and multiple agencies such as HUD and local jurisdictions

Modify contract terms and conditions, funding arrangement (e.g., through in-dept cost analysis and/or use of economic forecasting techniques), or policy interpretation throughout the pre-award and post-award phases for prime contractors, and related subcontractors, to ensure contract compliance/performance (i.e., interpretation of contract terms and conditions, dispute resolution, processing of contract amendments/change orders)

Design and conduct training on agency’s eProcurement system

Identify and document functional requirements and enhancement requests

Troubleshoot, diagnose and document system problems

Recommend alternative workarounds to meet business needs

Coordinate implementation of system releases

Serve as the subject matter expert working with agency staff on issues that impact the e-procurement system

Review contracts for impending expiration

Negotiate and prepare contract amendment process, ensure amendments follow original solicitations and contract Statement of Work

Administer and manage executed contracts. Maintain all contract records and files per the Agency’s procedures, HUD requirements, all applicable state and local laws, and sound business practices

Respond to inquiries and address concerns communicated by Contractors to Agency business partners. Follow up on issues brought forward by Contractors. Facilitate and take actions necessary to resolve contracting matters involving Contractors

Design and conduct training on contract and procurement policies and procedures. Train, develop and coach Procurement and Contracts Specialists

Develop and maintain templates, agreements, solicitations, and purchase orders for use by the Procurement and Contract Specialists, and other agency staff

Qualification

Procurement ManagementContract AdministrationRegulatory KnowledgeE-Procurement SystemsContract Management SoftwareCPPOCPPB CertificationMicrosoft Office SuiteAnalytical Problem SolvingProject ManagementInterpersonal Skills

Required

Bachelor's degree in business, finance, supply chain management, economics or related field

3 to 5 years of experience in procurement and contracts administration

Must be able to obtain the Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) designation within 12 months of hire

Knowledge of federal, state, and local laws and regulations governing procurement policies and practices

Excellent management and leadership skills

Ability to communicate effectively, orally and in writing in both formal and informal settings

Must be detail-oriented

Ability to analytically solve problems, make sound judgments and exercise good decision making

Ability to perform short and long-range planning

Skilled in Microsoft Word, Excel, PowerPoint, and other Microsoft software

Proficiency in contract management software and systems

Willingness, mental and physical ability to perform the duties involved in this classification

Ability to perform work with or without accommodation requires sitting, standing, and walking; dexterity of hands, clarity of vision, speech, and hearing; and powers of observation