Wheelhouse Design · 3 hours ago
PROCUREMENT COORDINATOR (contractor)
Austin, Texas Metropolitan Area
Contract
Hybrid
New Grad, Entry Level
$27/hr - $30/hrWheelhouse Design is an interior design studio seeking a Procurement Coordinator to provide financial and logistical support. The role involves meticulous procurement coordination, tracking orders, and maintaining financial records to support timely billing and profitability analysis.
Design
Hiring Manager
Jen Murrill
Responsibilities
Generate accurate purchase orders and ensure alignment with approved proposals
Submit orders to vendors; confirm invoice accuracy regarding pricing, freight, sales tax, terms, lead times, and shipping locations
Track all orders from purchase to installation: confirmations, production, shipping, delays, and exceptions; consistently communicate in product tracking portal
Maintain a comprehensive order tracker and ensure internal updates are always current and clients have access at all times
Communicate status updates and financial alignment internally with Client Experience Coordinator and Design Team (not client-facing)
Prepare procurement-related financial documentation for the bookkeeper as needed, assisting with month-end close, reconciling project cost accounts
Reconcile purchase orders, vendor invoices, client invoices, delivery receipts, and payments to ensure everything matches
Flag discrepancies, errors, or overages early with clear documentation
Maintain all procurement and financial records in an organized, audit-ready manner
Assist with inventory documentation, warehousing coordination, and receiving logs
Collaborate with the Client Experience Coordinator to ensure smooth handoff from client-facing interactions to backend logistics
Provide accurate internal updates so the front office team can keep clients informed
Communicate clearly and consistently with the Principal Designer on all financial matters
Qualification
Required
Exceptionally detail-oriented and organized — enjoys precision, accuracy, and structured workflows
High concentration skills; thrives in independent, uninterrupted work
Experience in interior design, architecture, construction, or project-based procurement accounting
Strong understanding of purchasing workflows and project cost tracking
Reliable, consistent, and able to manage fluctuating workloads and multiple design projects concurrently
Strong understanding of numbers, financial coordination, and data entry
Proficient in spreadsheets, database tools, and project management apps (QuickBooks, Notion, and HouzzPro or similar)
Prior contractor or freelance accounting experience
Company
Wheelhouse Design
We curate spaces that shape lives and inspire personal expression.
Founded in 2012
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase