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Brown Harris Stevens · 2 weeks ago

Front Desk Administrative Assistant

Southampton, NY

Full-time

Onsite

Entry Level

$42K/yr - $54K/yr

2+ years exp

Brown Harris Stevens is a luxury residential real estate firm with a rich history of professionalism and discretion. They are seeking a dedicated Front Desk Administrative Assistant to serve as the first point of contact for clients and visitors while providing essential support to the team.

Building MaterialReal EstateReal Estate Brokerage

Responsibilities

Greet clients and visitors warmly, directing them to the appropriate personnel and ensuring a professional and welcoming atmosphere

Manage incoming calls, providing accurate information and efficiently transferring calls to the appropriate staff members

Assist real estate agents with administrative tasks, including document preparation, data entry, and management of contracts

Maintain reception area and conference room, ensuring a clean and organized space for clients and team meetings

Input and update property listings in the Multiple Listing Service (MLS) and handle changes in listings as required

Organize and manage the office calendar for meetings, tours, and open houses

Prepare and print marketing materials, including brochures and flyers for listings

Facilitate onboarding for new agents, providing them with the necessary resources and support

Perform additional administrative duties as assigned to support the overall team operations

Qualification

Customer service skillsMicrosoft Office SuiteOrganizational skillsTime management skillsAdministrative experienceVerbal communication skillsWritten communication skillsConfidentiality