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Knight Watch · 1 week ago

HR Administrative Coordinator

Kalamazoo, MI

Full-time

Onsite

Entry, Mid Level

2+ years exp

Knight Watch, Inc. is a rapidly growing provider of Commercial Security Systems & Building Automation in Michigan. The HR Administrative Coordinator role focuses on enhancing the customer and employee experience through administrative support and front desk hospitality across multiple office locations.

Information ServicesInformation Technology

Responsibilities

Serve as the welcoming face and voice of Knight Watch for visitors, customers, interview candidates, and employee guests

Operate the front desk at our Kalamazoo HQ location and support additional sites remotely

Maintain our lobby and meeting spaces to Knight Watch hospitality standards—professional, clean, warm, and organized

Support security, visitor log-in, badge access, conference room scheduling, and mail/shipping needs

Partner closely with our HR, IT, and Facilities teams to ensure a seamless in-office experience

Assist with onboarding tasks: welcome set-up, paperwork prep, scheduling, HRIS updates, badges, new hire lunches, and first-day details

Support personnel file maintenance, I-9 verification, record keeping, and confidential HR documentation

Schedule interviews and help manage candidate logistics to create an excellent hiring experience

Support employee communication, engagement, and recognition activities

Coordinate daily lunch orders and meeting meals, both internal and external

Assist with onsite and offsite catered events: ordering, scheduling, set-up, clean-up, vendor coordination, and special employee experiences

Help execute celebrations, training sessions, town halls, and customer/partner events

Ensure breakrooms, beverages, supplies, and snacks are stocked and organized

Manage office and front desk supplies across multiple locations

Support incoming/outgoing mail, deliveries, and UPS/FedEx/USPS routing

Coordinate shipping and receiving for new hire equipment and offboarding

Provide primary administrative support to HR team, along with light support to Operations and Leadership as needed

Qualification

HR coordinationOffice operationsCustomer serviceHRIS experienceCommunication skillsOrganizational skillsProblem solvingEmotional intelligenceTeam oriented

Required

2+ years in HR coordination, administration, reception, or hospitality preferred

Experience managing office operations or multi-site communication is a plus

HRIS experience (Paylocity or similar) helpful

Strong customer service background highly valued

Warm, confident communicator who enjoys helping others

Highly organized and able to manage multiple priorities

Professional presence with strong emotional intelligence

Strong written and verbal communication skills

High level of problem solving

Positive, fun, high-energy attitude—people notice when you're here

Comfortable with technology, scheduling tools, and HR/office systems

Able to maintain confidentiality and handle sensitive information

Incredibly team oriented with dedicated enthusiasm to learn and grow

Benefits

Competitive benefits package including medical, dental, and vision insurance, along with company match to 401(k).

7 Paid Holidays each year.

Paid time off that can be used for vacations, sick time, and personal days!

Well-rounded approach to employee wellness with benefits such as free healthy snacks and a Free Employee Assistance Program provided to you & anyone living in your home!

Choice of Company Phone or using your own iPhone with a monthly reimbursement!

Based upon role you are given a company vehicle. Gas and Maintenance is covered for all vehicles.

Up to $1,500 per semester tuition reimbursement!

Ongoing employee engagement activities ranging from our Knights of The Round Table International Trip to our Company Bonding Events!

An in-depth onboarding program, being assigned a mentor, and thorough on-the-job training.