Apply on Employer Site

MassMutual · 3 weeks ago

Operations Assistant

Fairfax, VA

Part-time

Onsite

New Grad, Entry Level

$15/hr - $25/hr

MassMutual is seeking a dynamic and highly organized Operations Assistant to join their team. In this vital role, you will support daily operations, assist with event planning, bookkeeping, and office management to maintain an efficient work environment.

FinanceFinancial ServicesInsuranceLife InsuranceRetirement

H1B Sponsor Likely

Responsibilities

Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace

Assist with event planning logistics, from venue arrangements to attendee communication, ensuring all details are meticulously handled

Manage bookkeeping and financial records using QuickBooks, including invoicing, expense tracking, and data entry

Support project coordination efforts by tracking deadlines, preparing reports, and maintaining organized files

Handle front desk duties such as greeting visitors, answering multi-line phone systems with professional phone etiquette, and managing incoming correspondence

Perform clerical tasks including filing, proofreading documents, transcription, and data entry to ensure accuracy and efficiency

Maintain office supplies inventory and oversee general office management duties to promote a productive work environment

Qualification

Office managementQuickBooksMicrosoft Office SuiteProject coordinationCustomer serviceTyping speedAdaptability to software

Required

Proven experience in office management or administrative roles with strong organizational skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar

Experience with QuickBooks for bookkeeping and financial record keeping

Excellent typing speed combined with transcription and proofreading abilities for accurate document preparation

Strong project coordination skills to manage multiple tasks simultaneously while meeting deadlines

Exceptional customer service skills with professional phone etiquette across multi-line phone systems

Knowledge of office procedures such as filing systems, data entry, and front desk operations

Ability to adapt quickly to new software tools like DocuSign for electronic signatures and office experience software solutions

Benefits

Flexible schedule

Company

MassMutual

Glassdoor3.9

MassMutual is a mutual life insurance company that provides investment management and trust services.

Founded in 1851

Springfield, Massachusetts, USA

5001-10000 employees

https://www.massmutual.com/

H1B Sponsorship

MassMutual has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (96)

2024 (94)

2023 (66)

2022 (115)

2021 (121)

2020 (73)