AVEVA · 2 weeks ago
Sr Payroll Accountant
San Leandro, CA
Full-time
Hybrid
Mid, Senior Level
$94K/yr - $157K/yr
5+ years expAVEVA is a global leader in industrial software, and they are seeking a highly organized and detail-oriented Payroll and Financial Analyst to join their finance team. This role is critical in managing payroll operations, preparing journal entries, and ensuring compliance with financial controls and regulations while providing analytical support to payroll accounting tasks.
ChemicalComputerData MiningElectronicsIndustrial ManufacturingInformation TechnologySimulationSoftware
Responsibilities
Payroll Operations (40)
Review and Validation: Review, analyze, and validate bi-weekly/monthly payroll reports to ensure completeness, accuracy, and compliance with internal policies and regulatory requirements
Issue Resolution: Collaborate closely with Human Resources, Finance, and external payroll service providers to investigate and resolve discrepancies related to earnings, deductions, taxes, and benefit contributions
Payroll Processing: Process complex payroll transactions including off-cycle adjustments, garnishments, and final settlements etc
Reconciliation: Perform monthly reconciliations of payroll-related general ledger (GL) accounts, ensuring that variances are identified, explained, and resolved in a timely manner
Data Integrity: Maintain accurate payroll data and ensure timely updates of employee information, job changes, compensation changes, and tax data within payroll systems
Audit Support: Prepare and provide payroll documentation for internal and external audits as needed
Journal Entries & Accruals (40)
Journal Preparation: Prepare and record timely and accurate payroll-related journal entries, including but not limited to vacation accruals, health benefits, 401(k) contributions, bonuses, commissions, sales incentives, etc
Cost Allocation: Ensure that all payroll expenses are properly coded and allocated to appropriate cost centers, departments, and business units in the financial systems
Accrual Management: Maintain and update payroll-related accrual schedules, ensuring that employee payroll, PTO, bonuses are captured and reported in line with company policy and accounting standards
Financial Accuracy: Collaborate with accounting teams to ensure payroll and personnel costs are accurately captured and reflected in monthly, quarterly, and annual financial statements
Close Support: Support the month-end and year-end financial close process, including variance analysis, reconciliations, and financial reporting
System Integration and system support: Work with ERP/payroll systems to ensure data flows are accurate and journal interfaces are functioning correctly
Compliance and Controls (10)
Policy Compliance: Ensure payroll processes adhere to internal financial controls, company policies, SOX requirements (if applicable), and local labor and tax laws
Documentation Management: Maintain up-to-date process documentation, control checklists, and audit trails for payroll transactions, journal entries, and accruals
Audit Participation: Assist in the planning and execution of internal and external payroll audits, addressing inquiries and implementing corrective actions from audit findings
Risk Mitigation: Identify risks within payroll operations and accounting, and propose enhancements to strengthen controls and reduce exposure
Other Duties (10)
Reporting & Analysis: Generate and analyze payroll-related reports and dashboards for Finance, HR, and senior leadership, supporting decision-making with accurate data insights
Process Improvement: Identify opportunities to streamline payroll, reconciliation, and reporting processes, participating in process redesign initiatives and system enhancement projects
Systems Support: Support payroll system upgrades, testing, and implementations in coordination with IT, Finance, and HR teams
Ad-Hoc Projects: Provide analytical support and complete special projects or assignments related to payroll, compensation, or employee benefits as required by leadership
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or a related field
5–10 years of experience in payroll accounting or general accounting with payroll responsibilities
Experience working in a multi-state payroll environment
Exposure to internal and external audit processes is beneficial
Strong knowledge of payroll systems (e.g., ADP, SAP, Workday, Oracle, Paycom, etc.)
Proficiency in accounting software and ERP systems
Advanced Excel skills (e.g., pivot tables, VLOOKUPs, formulas)
Solid understanding of U.S. GAAP and payroll accounting principles
Familiarity with payroll tax, garnishments, and benefits administration
Experience with general ledger reconciliations and journal entries
Working knowledge of payroll-related compliance requirements (e.g., FLSA, IRS regulations)
Strong analytical and numerical skills with high attention to detail
Ability to interpret complex payroll data and resolve discrepancies quickly
Experience in preparing accruals for vacation, bonuses, and benefits
Ability to reconcile payroll accounts and support month-end close processes
Strong organizational and time-management skills; able to meet tight deadlines
Excellent verbal and written communication skills
Ability to work independently and collaborate cross-functionally with HR, Finance, and external vendors
High level of integrity and ability to handle confidential information with discretion
Proactive problem-solver with a process-improvement mindset
Preferred
Experience in payroll systems or HRIS (e.g., Workday, ADP) are a plus
Benefits
Flex work hours
20 days PTO rising to 25 with service
Three paid volunteering days
Primary and secondary parental leave
Well-being support
Medical
Dental
Vision
401K
Company
AVEVA
AVEVA is an engineering IT software provider to plant, power, and marine industries.
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2022-09-21Acquired
1999-03-19IPO
Leadership Team
Caspar Herzberg
Chief Executive Officer, AVEVA & Member of the Schneider Electric Executive Committee
Jon Hobbs
SVP R&D - Industrial Engineering & AI
Recent News
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