16th Judicial Circuit of Jackson County · 3 weeks ago
Administrative Assistant - Field Services
Kansas City, MO
Full-time
Onsite
Mid Level
$16.60/hr - $20.74/hr
3+ years expThe 16th Judicial Circuit of Jackson County is seeking an Administrative Assistant to provide clerical and administrative support to the juvenile probation unit. This role involves managing case files, scheduling meetings, and assisting probation officers in a fast-paced environment.
Judiciary
Responsibilities
Prepare, organize, and maintain juvenile case files, reports, confidential records, and documentation in both physical and digital formats
Type, format, and edit court reports and other legal documents to ensure accuracy, clarity, and compliance with agency standards
Draft, format, and proofread correspondence, and court-related documents
Answer phones, direct calls, and assist visitors, clients, and families with inquiries
Schedule appointments, court hearings, and meetings for probation officers and supervisors
Monitor and update electronic databases and case management systems
Process incoming and outgoing mail, including time-sensitive legal documentation
Maintain inventory, order office supplies as needed, and maintain office equipment
Assist with onboarding and training materials for new hires or interns
Support case tracking and data collection efforts for statistical and compliance reporting
Provide backup support to reception or other administrative staff as necessary
Ensure confidentiality and adherence to juvenile justice regulations and privacy standards
Performs other duties as required
Qualification
Required
High school diploma or equivalent plus three years of administrative or general clerical experience
Considerable knowledge of administrative practices
Considerable knowledge of business English, spelling, punctuation and arithmetic
Considerable knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court
Considerable knowledge of organization operations, functions and scope of authority of the court or activity to which assigned
Ability to understand and follow oral and written instructions
Ability to make moderately complex decisions in accordance with laws, regulations and departmental policies and procedures
Ability to maintain administrative, fiscal and general records and to prepare reports and answer questions from records
Ability to compose correspondence and to perform office management details
Ability to establish and maintain effective working relationships with others
Skill in the operation of standard office equipment
All candidates selected for employment will be subject to background screenings as part of the hiring process
Company
16th Judicial Circuit of Jackson County
“The courts of justice shall be open to every person, and certain remedy afforded for every injury to person, property or character, and that right and justice shall be administered without sale, denial or delay."
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase