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Becklar · 2 weeks ago

Accounts Payable Specialist

Ogden, UT

Full-time

Hybrid

New Grad, Entry Level

Becklar is a company headquartered in Ogden, UT, dedicated to creating solutions for a safer world through innovative technologies. They are seeking an Accounts Payable Specialist who will be responsible for processing vendor invoices, managing 1099 reporting, and handling employee expense reimbursements.

Information TechnologySecurity

Responsibilities

Add new vendors to ERP, ensuring a new vendor information form has been completed by purchaser, and a W-9 form has been received and attached to the vendor record

Prepare 1099s

Match invoices to open purchase orders

Enter vendor invoices into Coupa and ensure that proper general ledger accounts are being used

Scan invoices and keep electronic filing system by vendor

Send invoices out to appropriate managers for their review of accurate charges and approval to process payment

Verify that sales tax has been included on vendor invoices on taxable purchases. Accrue use tax on invoices that vendor did not add, but the obligation to pay exists

Review vendor statements to ensure they match our records and resolve any discrepancies with the vendor

Process and review the AP Aging report to ensure all vendors have been paid timely and that no outstanding credits or errors have been unresolved

Answer vendor questions via emails and phone calls with courtesy and professionalism and resolve problems as they occur

Record employee expense reimbursement and termination payment requests that have been approved by the controller and paid out via ACH

Record employee assigned company credit card transactions in the ERP and ensure that the proper general ledger accounts are entered and that all supporting documentation has been uploaded by employees. Send summary of charges out to managers for approval

Record all automatic monthly vendor payments into the ERP system on the date they are paid

Prepare month end accruals for the accounting team

Qualification

ERP (NetSuite)CoupaAccounts Payable1099 ReportingCustomer ServiceMicrosoft OfficeGoogle ProductsAttention to DetailCommunication SkillsTime Management