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CalerieLife · 2 weeks ago

Accounts Payable (AP) Specialist

Irvine, CA

Full-time

Onsite

Mid Level

3+ years exp

CalerieLife is seeking an Accounts Payable (AP) Specialist who will be responsible for processing company payments accurately and timely. This role involves performing bank and credit card reconciliations and maintaining complete and compliant accounting records.

Health Wellness & Fitness

Responsibilities

Process vendor invoices, employee reimbursements, and other payables in accordance with company policies and approval workflows

Prepare and execute payments via wire transfer, ACH, check, and online banking platforms

Perform monthly bank reconciliations and investigate and resolve discrepancies

Perform credit card reconciliations, including reviewing statements, matching transactions, and ensuring proper expense coding

Use advanced Excel tools to reconcile large transaction volumes, analyze variances, and support month-end closing

Maintain accurate AP records, supporting documents, and audit trails

Communicate with internal departments and external vendors regarding payment status and invoice issues

Follow-up payment approval

Perform all voids, and reissues, and reconcile voided transactions

File paperwork both physically and electronically

Assist with month-end close related to accounts payable and cash accounts

Ensure compliance with internal controls, accounting standards, and company policies

Perform other accounting or finance-related duties as assigned

Qualification

Accounts PayablePayment ProcessingBank ReconciliationAdvanced ExcelQuickBooks OnlineGeneral Ledger AccountingBilingual (English/Chinese)Attention to DetailOrganizational SkillsCommunication Skills