ArchKey Solutions · 3 days ago
Risk Management Administrative Assistant
Fenton, MO
Full-time
Onsite
Entry Level
1+ years expArchKey Solutions is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. The Administrative Assistant in the Risk Management department will provide various administrative and office support functions, including managing documentation, scheduling meetings, and ensuring compliance with insurance requirements.
Civil EngineeringConstructionElectrical DistributionFacilities Support ServicesInfrastructure
Responsibilities
Establishes and maintains office organization and assists with a full range of administrative duties, including filing, managing documentation and ordering office supplies
Responsible for issuing Certificates of Insurance to customers and receiving/reviewing COIs from subcontractors, ensuring compliance with minimum requirements
Schedules and coordinates the details for meetings, training, conference calls and event planning as requested
Accurately prepares, receives, sorts, copies, faxes, files, retrieves, and distributes correspondence, project documents and reports as needed. This may include proposals, presentation materials, payroll reports, manuals, and other documents. Maintains confidentiality and urgency as appropriate
Provides a variety of mail support by receiving, sorting, and distributing incoming mail and packages.Prepares outgoing mail and packages, including pick-up and tracking as needed. Arranges for couriers when needed
Creates, maintains and distributes support documents
Maintains professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel
May review and process expenses reports as needed
Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others
Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities
Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public
Qualification
Required
High School diploma or equivalent
Minimum 1-3 years of administrative support experience, preferably in manufacturing, construction, or a related business
Experience with Microsoft Office software applications
Experience with technical tool
Experience working closely with confidential and proprietary information and maintaining integrity of conversations and data where needed
Strong professional team player, with effective collaboration, organizational and relationship-building skills
Demonstrated elevated level of integrity and dependability
Ability to manage workflow and meet deadlines in a fast-paced environment with multiple and sometimes changing priorities independently and effectively
Excellent written communication skills, including high quality documentation and report preparation
Strong listening, interpersonal and verbal communication skills
Strong telephone communication skills
Strong independent problem-solving skills
Detail orientation
Customer service and time management skills
Preferred
Associate degree preferred
Process orientation preferred
Benefits
Competitive health insurance options (medical, dental, and vision)
A robust 401(k) retirement savings plan with employer match
Paid time off and holidays
Access to wellness programs
Professional development opportunities
Tuition reimbursement
Employee assistance programs
Company
ArchKey Solutions
ArchKey Solutions is an electrical and technology construction firm.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
One Rock Capital Partners
2024-09-03Acquired
2021-06-07Private Equity
Leadership Team
Steven Stone
Chief Executive Officer
Monica Ross
Senior Vice President, Strategy and Business Transformation
Recent News
Seattle TechFlash
2025-09-25
2025-09-23
Company data provided by crunchbase