Bournewood Health Systems · 1 hour ago
BWH Unit Secretary FT
Chestnut Hill, MA
Full-time
Onsite
New Grad, Entry LevelBournewood Health Systems is dedicated to providing supportive healthcare services, and they are seeking a Unit Secretary to assist with clerical and supportive tasks on the unit. The role involves organizing information flow, greeting patients, maintaining medical records, and participating in unit maintenance activities.
Health Care
Responsibilities
Organizes and coordinates the flow of information, records, and reports consistent with hospital and unit policy
Greets patients, visitors, and personnel arriving on unit and providing them with information appropriate to individual requests
Maintains and facilitates communication consisting of:
Knowing patient location which includes communicating with Admissions Office as necessary
Distributing written correspondence, lab tests, patient diet information, etc., to appropriate departments
Communicating clearly in emergency and stat situations
Maintaining bulletin board and patient discharge board on unit
Answering phones, recording, and distributing all messages
Facilitating the Multidisciplinary Treatment Planning session by providing Treatment Plan Forms
Ensuring all medical records have appropriate supply of each stationary type:
Initiating, assembling, and maintaining patient records
Preparing patient record for transfer
Preparing discharged patient charts and bringing them to Medical Records
Safeguarding and protecting patient confidentiality of Medical Record
Daily review of medical records to ensure the appropriate order of the chart is maintained
Participating in audits of medical records as requested
Scanning all necessary documents in patient electronic health record
Participates in Unit Maintenance Activities as evidenced by:
Interacting with patients and as appropriate according to nursing instruction
Meeting routinely with Nurse Manager of unit to address and monitor daily routine for accountability and follow through
Maintaining appropriate inventory of supplies on unit
Acting in a professional manner
Demonstrating responsibility through attendance, punctuality, and proper use of earned time
Participating in own performance evaluation
Typing, filing, scanning, and performing other clerical duties
Any other duties, as requested by Supervisor
Qualification
Required
High School Education or G.E.D
Strong Interpersonal, organizational, and clerical skills
Must be able to sit for up to 6 hours
Must be able to climb stairs
Must be able to walk between buildings
Must be able to see and speak clearly
Carry up to 25 pounds for short distances
Ability to provide excellent service to internal and external customers
Ability to effectively listen, process received information, and express ideas both orally and in writing in English
Ability to initiate actions, take personal responsibility, suggest improvements, and solve problems within scope of job without being asked
Ability to understand and comply with government, regulatory, and company rules
Ability to record, report, and maintain confidentiality of information and respond to requests for information
Ability to get assigned work done in an acceptable manner, in the time allotted, with minimal prompting or reminders
Preferred
Related Experience Preferred
Company
Bournewood Health Systems
Bournewood Health Systems is a hospital & health care company specializing in addictions treatment facility.
Founded in 1884
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2017-03-17Acquired
Leadership Team
Maria Jackson, LICSW
Chief Executive Officer
Carmel Heinsohn
Chief Medical Officer
Recent News
SimiTree Behavioral Health
2025-04-07
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