Topstep · 7 hours ago
Senior Talent Acquisition Coordinator
United States
Full-time
Remote
Mid, Senior Level
$80K/yr - $90K/yr
3+ years expTopstep is seeking a highly motivated and detail-oriented Senior Talent Acquisition Coordinator to join their People team. This role is responsible for end-to-end coordination across scheduling, communication, systems, and interview logistics for multiple recruiters and hiring managers, playing a key role in building and maintaining operational structure that supports an efficient Talent Acquisition function.
ConsultingEducationFinancial ServicesStock ExchangesTrading Platform
No H1B
Responsibilities
Create and drive coordination focused projects that establish best practices, tools, and workflows across the coordination team
Own complex scheduling and coordination efforts for the Talent Acquisition team, refining interview workflows to improve efficiency, alignment, and consistency
Schedule and coordinate interviews across multiple locations and time zones, supporting multiple recruiters and hiring managers by managing calendars, logistics, communication, and follow through
Serve as a point of contact for candidates for scheduling and logistics related communication, including timely updates and confirmations
Maintain accurate candidate records in the ATS and ensure workflow stages are current and audit ready
Generate and maintain trackers, dashboards, and weekly or ad hoc reports related to scheduling volume, interview activity, and process timelines
Post approved roles to job boards, websites, and internal systems and monitor postings for accuracy
Prepare offer letters, assist with start dates, and support onboarding coordination as needed
Support recruiters and hiring managers with administrative needs, documentation, and process consistency
Ensure every interaction reflects a professional, organized, and high touch experience
Support additional coordination needs as requested
Qualification
Required
Three or more years of experience in high volume coordination or recruiting coordination
Subject matter expertise using Notion to own documentation, coordination workflows, and project execution resources supporting Talent Acquisition operations and new initiatives
Proven success scheduling across multiple calendars, stakeholders, and time zones
Experience using Applicant Tracking Systems, with preferred experience in Greenhouse
Strong organizational and time management skills with consistent follow through
Excellent written and verbal communication across multiple channels, including email, messaging platforms, and video
Ability to manage confidential and sensitive information with professionalism
Comfortable working in fast paced environments where priorities will consistently shift
Proficiency with productivity software, including Google Workspace and Microsoft Office, and experience with communication and collaboration tools
Benefits
10 Company-paid Holidays and generous Family Leave.
Paid time off is accrued monthly.
Competitive 401(k) matching, health, dental, and vision insurance is offered for full-time employees.
Vacations are encouraged with a bonus for taking 5 consecutive days.
Topstep offers a food and groceries budget and contributes towards health and wellness.
Company
Topstep
Topstep is a financial organization that enables resource traders to develop and learn in the trading industry.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Michael Patak
Founder & CEO
Recent News
2025-10-23
2025-10-22
Company data provided by crunchbase