City of McFarland · 1 week ago
Accounting Clerk III
McFarland, CA
Full-time
Onsite
Mid Level
$23.84/hr - $30.51/hr
3+ years expThe City of McFarland is seeking an Accounting Clerk III to perform the full cycle payroll and accounts payable processes. This role involves coordinating payroll functions, maintaining financial records, and ensuring compliance with regulations.
Government Administration
Responsibilities
Coordinate with Human Resources to set up new employees in the payroll system, ensuring correct entry of classifications, benefits, deductions, and tax elections
Process personnel/pay changes based on approved Personnel Action Forms (PAFs)
Review biweekly timesheets for accuracy, policy compliance, and completeness
Process and transmit payroll, including direct deposit and check issuance, ensuring accurate calculation of base pay, overtime, leave usage, reportable/taxable earnings, and all wage-related adjustments
Verify and reconcile all deductions and withholdings in accordance with employee elections and federal/state laws
Prepare and remit payments to federal and state agencies for taxes and wage withholdings
Process payments to third-party providers for medical insurance, flexible spending accounts, retirement contributions, and other voluntary deductions
Prepare and file quarterly payroll reports including IRS Form 941 and applicable EDD reports
Complete annual payroll reporting requirements including W-2 processing and submission to federal and state agencies
Maintain, update, and reconcile master payroll records; research and resolve payroll discrepancies
Respond to employee inquiries regarding payroll, deductions, and leave balances
Set up new vendors and verify information including obtaining and reviewing W-9 forms
Review invoices for accuracy, completeness, and compliance with purchasing policies
Match invoices to purchase orders, contracts, receiving documents, and other supporting materials
Process invoices in accordance with due dates and weekly check run timelines
Maintain AP records, reconcile statements, and request monthly vendor statements to ensure timely payment and prevent missed invoices
Prepare and issue vendor payments, including checks and electronic payments
Prepare annual 1099s and ensure accurate and timely year-end reporting
Provide customer service to vendors related to payments, invoices, and account status
Prepare and reconcile accounting information for data processing; research and resolve discrepancies
Assist with annual audit preparation including payroll and AP documentation
Input, review, and reconcile statistical and accounting reports, registers, and journals
Handle sensitive employee, vendor, and City information with a high level of confidentiality
Perform related duties as assigned
Qualification
Required
Experience completing full cycle payroll, including new employee setup, pay changes, timesheet review, payroll processing, deductions and withholdings, agency payments, quarterly and annual reporting, and W-2 processing
Experience completing full cycle accounts payable, including vendor setup, invoice review, matching to purchase orders or contracts, weekly check runs, statement reconciliation, and 1099 processing
Ability to reconcile accounts, research and resolve discrepancies, and maintain accurate financial records
Proficiency with computerized financial systems, spreadsheets, and standard office software
Minimum of three (3) years of financial or accounting recordkeeping experience, including at least one (1) year involving payroll or accounts payable
Associate Degree (AA) in accounting, finance, business, or a related field, or an additional two (2) years of related experience in accounting, payroll, or accounts payable may substitute for the AA
Strong written and verbal communication skills
Preferred
Experience processing payroll in a municipal or public sector environment is preferred
Knowledge of the CalPERS retirement system and payroll reporting requirements is desirable
Bilingual Fluency In English And Spanish Is Preferred
Benefits
Comprehensive City paid medical, dental, and vision benefits for the employee and Dependents
Life insurance equal to 1 yr. base salary with a minimum of $50,000
Retirement - Deferred Compensation 401(k)-The City of McFarland contributes an additional 10% of an employee’s pay each pay period into 401(k) plan, at no cost to the employee.
Supplemental life insurance (Optional)
Aflac Insurance (Optional)
Section 125 plan participation
10 vacation days, and 12 days sick pay accrued annually
12 Paid Holidays
1 Paid Personal Day
Company
City of McFarland
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase