TabaPay · 3 weeks ago
Executive Assistant - CEO / Office Manager
Palo Alto, CA
Full-time
Onsite
Mid, Senior Level
$80K/yr - $80K/yr
2+ years expTabaPay is a leading company in the digital payments sector, helping Fintechs move money instantly. They are seeking an experienced Executive Assistant & Office Manager to support the CEO and manage office operations, ensuring efficiency and organization.
Financial ServicesFinTechPayments
Responsibilities
Serve as the executive assistant to the CEO, managing a complex and dynamic calendar, including scheduling, prioritization, reminders, and conflict resolution
Anticipate the CEO’s needs by staying ahead of deadlines, meetings, and sensitive matters; act with urgency, discretion, and sound judgment
Manage the CEO’s inbox by managing systems, folders, and rules to optimize responsiveness and productivity
Coordinate and prepare materials for meetings, board interactions, and external engagements
Attend meetings as needed, capture detailed and actionable notes, and ensure timely follow-ups
Draft, format, and proofread internal and external communications, including emails, memos, presentations, and reports
Act as a trusted gatekeeper and liaison between the CEO and internal/external stakeholders
Own day-to-day office and building operations, ensuring a seamless, professional, and well-run workplace
Maintain office inventory and supplies; proactively anticipate needs, evaluate vendors, place orders, and expedite when necessary
Ensure proper operation of office equipment; coordinate maintenance, repairs, and troubleshooting as needed
Manage relationships with, vendors, service providers, and landlords
Oversee office logistics, including space planning, seating, access, and general workplace organization
Create and maintain systems, processes, and documentation that improve office efficiency and employee experience
Work cross-functionally with senior leaders as directed by the CEO to support key initiatives and special projects
Manage information flow accurately and efficiently across leadership
Exercise sound judgment in handling confidential and sensitive information
Qualification
Required
2–5+ years of experience as an executive assistant or administrative professional, with direct support of senior executives (CEO support strongly preferred)
Demonstrated experience managing office operations and facilities
Advanced proficiency in Microsoft Word, Excel, and Outlook
Exceptional written and verbal communication skills, including professional email drafting and phone etiquette
Strong organizational skills with the ability to prioritize competing demands and adapt quickly to change
High level of discretion, professionalism, and trustworthiness
Familiarity with office equipment, systems, and administrative tools (e.g., e-calendars, printers, scanners)
Ability to work independently with minimal guidance and make informed decisions
This role is required to be on-site Monday–Friday, 8:00 AM–5:00 PM at our Palo Alto, CA headquarters
Benefits
100% employer-paid health care insurance including medical, dental, vision, and life insurance (for employee only)
Employer 401K Matching
Generous and Flexible PTO
Company
TabaPay
TabaPay is the easiest way to disburse, collect and transfer funds between accounts instantly
51-200 employees
H1B Sponsorship
TabaPay has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2023 (9)
2022 (1)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
SoftBank Vision Fund
2022-03-01Series A
Leadership Team
Manoj Verma
Co-Founder & Chief Revenue Officer
Rodney Robinson
Co-Founder, President
Recent News
Innovative Payment Solutions
2025-10-23
2025-10-20
Google Patent
2025-05-05
Company data provided by crunchbase