Texas Department of Transportation · 3 weeks ago
Contract Specialist II, III, IV or V
Tyler, TX
Contract
Onsite
Entry, Mid, Senior Level, Lead/Staff
$46K/yr - $107K/yr
2+ years expThe Texas Department of Transportation is seeking a Contract Specialist II, III, IV or V to join their Tyler District Maintenance office. The role involves performing complex to highly advanced contract duties including developing, analyzing, and monitoring contracts while ensuring compliance with regulations and policies.
Government Administration
Responsibilities
Assists with recommending policy and/or procedure changes
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports
Assists in monitoring contractors' insurance certificates
Composes and transmits conditional award notices
Coordinates start-work date ensuring all necessary materials will be available for the contractor
Ensures contracts are payable and meet all legal requirements
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations
Performs other job responsibilities as assigned
Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations
Assists in researching and making recommendations concerning contract administration systems
Assists with contract negotiations
Researches state and federal statutes and opinions, Department policies and previous contracts
Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems
Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems
Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures
Develops plans for implementing new contract evaluation requirements
Executes agreements and contracts
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur
May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage
Qualification
Required
Bachelor's Degree in Business Administration, Finance or related field
Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting
Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting
Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting
Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting
Valid driver's license. This position requires driving a state vehicle
Considerable Knowledge of Contract writing and specifications
Considerable Knowledge of Applicable computer operating systems and relevant applications
Considerable Knowledge of Contract development and oversight
Considerable Knowledge of Contract administration/management systems
Considerable Knowledge of Contract record-keeping
Proficient Skill in Monitoring contracts and procedures
Proficient Skill in Developing, interpreting, and implementing policies, procedures, and technical information
Proficient Skill in Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Proficient Skill in Preparing and maintaining confidential and sensitive records, files, and reports
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Extensive Knowledge of Applicable computer operating systems and relevant applications
Extensive Knowledge of Auditing and investigative methods, practices and procedures
Extensive Knowledge of Contract record-keeping
Extensive Knowledge of Contract billing procedures
Expert Skill in Research and analysis methodologies
Expert Skill in Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Expert Skill in Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Extensive Knowledge of Contract development and oversight
Extensive Knowledge of Contract negotiation, development and management methods
Extensive Knowledge of Contract writing and specifications
Extensive Knowledge of Contract administration/management systems
Expert Skill in Developing, interpreting, and implementing policies, procedures, and technical information
Expert Skill in Leading, assigning, reviewing, and monitoring the work of others
Expert Skill in Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
Expert Skill in Persuasion and negotiation of critical issues
Expert Skill in Analyzing and organizing business and technical data
Expert Skill in Monitoring contracts and procedures
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Benefits
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
Company
Texas Department of Transportation
Texas Department of Transportation maintains 80,000 miles of road for supporting aviation, rail, and public transportation.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Stephen Stewart, CPA.CITP
Chief Financial Officer
Carmella I.
Senior Human Resources Business Partner
Recent News
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