AP4 Group · 3 weeks ago
Administrative Operations Specialist
Lakeland
Full-time
Onsite
Senior Level
5+ years expAP4 Group LLC is a global provider of heavy-duty and aeroderivative industrial gas turbine maintenance. They are seeking an Administrative Operations Specialist to support ISO process and compliance activities, oversee daily office operations, and assist with project coordination and executive support.
Industrial EngineeringManufacturingMechanical Engineering
Responsibilities
The Administrative Operations Specialist supports ISO process and compliance activities, oversees daily office operations, and assists with project coordination and executive support
Assist with maintaining the ISO 9001quality management system documentation, including policies, procedures, work instructions and forms
Support internal audits and corrective action tracking; help ensure timely closure of action items
Coordinate training logistics and maintain compliance calendars; track certification renewals as needed
Serve as a point of contact for ISO-related inquiries and help prepare management reports
Manager supplier agreements. Ensure accurate and consistent information is being supplied
Manage daily office operations, including mail receipt, sorting, distribution, and courier logistics
Oversee facilities responsibilities (supplier coordination, vendor communications, maintenance requests)
Maintain organized filing systems, electronic records, and confidential documentation
Manage general office calendars, office supplies, and equipment maintenance
Provide calendar and meeting management for the Operations Manager and Vice President of Parts, coordinate agendas, materials, and logistics for internal and external meetings
Assist with special projects and provide support as needed to the Operations Manager and Vice President of Parts
Prepare and format documents, presentations, and reports
Assist with timecard administration and approvals
Assist with reviewing expense reports
Other duties as required
Qualification
Required
High School Diploma required; Associate degree preferred
At least 5 years of experience in a corporate business setting
Compliance knowledge is a plus, especially ISO 9001 and quality audits
Basic project management skills (scheduling, task tracking)
Proficient in full suite of Microsoft Office
Intermediate Excel skills (pivot tables, VLOOKUP, charts)
Proactive communicator
Comfortable handling sensitive information
Strong organizational skills, ability to prioritize, and multitask
Ability to work in a fast-paced environment and meet deadlines
Ability to solve problems and recommend enhancements
Excellent written and verbal communication skills
Attention to detail and strong follow-up skills
Preferred
Associate degree preferred
Benefits
Medical, dental, prescription and vision coverage available on your first day of employment!
Health Savings Account Employer Contribution of $1500 for individuals or $3000 for families who enroll in a high-deductible health plan.
Telehealth benefits.
Matching 401(k) plan.
Competitive paid time off plan and 8 paid holidays, plus 2 floating holidays.
Company
AP4 Group
AP4 Group specializes in heavy-duty industrial gas turbine maintenance, spare parts distribution, component repairs, and field services. It is a sub-organization of Gas Turbine Controls.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2023-12-19Acquired
Leadership Team
G
Greg Young
CEO and President
Recent News
Venture Capital Access Online
2023-12-20
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