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Husch Blackwell · 1 week ago

Senior Executive Legal Assistant (Senior Specialist - Client Services)

St Louis, MO

Full-time

Hybrid

Senior Level

5+ years exp

Husch Blackwell LLP is a full-service litigation and business law firm serving clients with domestic and international operations. The Senior Executive Legal Assistant is responsible for providing executive administrative support to high revenue generating attorneys, managing projects, and ensuring effective communication between attorneys and clients.

Law EnforcementLegalService Industry

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow up and quality control

Coordinate client communications, manage sensitive information, and serve as a liaison between attorneys, clients, and internal departments

Proactively anticipate the needs of attorneys, manage priorities, and resolve administrative challenges with minimal supervision

Support business development initiatives, including coordinating events, preparing pitch materials, and maintaining client databases

Calendar and schedule management: Assists in coordinating attorney’s calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries

Project management: Coordinate and track ongoing projects, ensuring deadlines and deliverables are met; monitor project milestones, update status reports, and communicate progress to attorneys and stakeholders; assist with the preparation of project plans, timelines, and resource allocation

E-mail management: Proactively manage attorneys’ inboxes, prioritizing and flagging urgent communications; draft, review, and respond to emails on behalf of attorneys as directed; organize and archive email correspondence for easy retrieval and reference

Document management: Prepare, edit, format, and proofread legal documents, correspondence, and presentations with a high degree of accuracy; manage version control, file organization, and secure document storage in compliance with firm policies; facilitate the execution, filing, and distribution of legal documents

Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files

Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets

Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness

Effectively uses workflow management software to log and manage workflow

Handle special projects and other duties as assigned to support the efficiency and success of the attorneys’ practices

Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects

Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Administration Services or Administrative Resource Team as needed

Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships

Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner

Qualification

Legal assistance experienceMicrosoft Office SuiteProject managementTyping speed 60 wpmConfidential information handlingTeamworkCommunication skillsAttention to detailOrganizational skills

Required

Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required

5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment

3+ years relevant legal assistance experience required

Advanced proficiency in Microsoft Office Suite

Ability to handle confidential information of highest level

Minimum typing speed of 60 wpm; previous transcription experience preferred

Preferred

Previous transcription experience preferred

Company

Husch Blackwell

Glassdoor4.2

An industry-focused, full-service litigation and business law firm with locations in 15 U.S. cities and in London.

Founded in 1916

Kansas City, Missouri, USA

1001-5000 employees

http://www.huschblackwell.com/

H1B Sponsorship

Husch Blackwell has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (1)

2023 (1)

2022 (1)

2021 (2)