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Oak View Group · 2 weeks ago

Administrative Assistant | Part-Time | Stormont Vail Events Center

Stormont Vail Events Center

Full-time, Part-time

Onsite

New Grad, Entry Level

$17/hr - $18/hr

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. They are seeking a highly organized and detail-oriented Administrative Assistant to provide general administrative support to the executive and departmental teams while ensuring efficient office operations.

Sports

H1B Sponsor Likely

Responsibilities

Provides administrative support to ensure efficient office operations

Maintains physical and digital filing systems

Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors

Responds to emails and other digital queries and correspondence

Manages calendars for senior staff, including making travel arrangements

Drafts and edits letters, reports, and other documents

Inputs and updates information in databases and spreadsheets

Prepares meeting agendas and takes meeting minutes

Coordinates logistics for meetings, including room setup and catering

Uses word processing and presentation software to create and edit documents

Operates and maintains office equipment, including printers, copiers, and fax machines

Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand

Research as requested and compiles and summarizes information for reports or presentations

Works closely with other administrative staff and supports other colleagues as needed

Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations

Ensures that deadlines are met and adapts to changing priorities

Presents a positive and professional image for the organization

Qualification

Microsoft OfficeOrganizational skillsTime managementDigital literacyData managementWritten communicationInterpersonal skillsProblem-solvingAttention to detail

Required

High school diploma or equivalent

Digital literacy and research skills, including the ability to analyze the reliability of information

Familiarity with standard office platforms, such as Microsoft Office

Data management and entry skills, including the ability to maintain and improve filing systems

Accurate record keeping

Written communication skills

Time management, multitasking, and flexibility

Organizational skills

Accuracy and attention to detail

Supply management and inventory control

Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette

Ability to work well under pressure and navigate multiple deadlines

Proactive approach to problem-solving and process improvement

Ability to work well independently and in collaboration with others

Preferred

Associate's degree

Past administrative experience or tenure in an office setting

Benefits

401(k) Savings Plan

401(k) matching

Company

Oak View Group

We are here to be a POSITIVE DISRUPTION to business as usual in the sports and live entertainment, and hospitality industries.

Founded in 2015

Los Angeles, California, USA

5001-10000 employees

http://www.oakviewgroup.com

H1B Sponsorship

Oak View Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)

2022 (1)