D'Leon Consulting Engineers · 2 weeks ago
Financial Administrative Assistant
Los Angeles, CA
Full-time
Onsite
Entry, Mid Level
2+ years expD'Leon Consulting Engineers is seeking a Financial Administrative Assistant. The role involves supporting payroll processing, maintaining financial records, and assisting with budgeting and cost monitoring activities.
Civil EngineeringConstructionProject Management
Hiring Manager
Kimberly Wong
Responsibilities
Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers
Support preparation and distribution of offer letters and employment documentation related to payroll setup
Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access
Maintain payroll, labor, and employee status records to ensure accuracy and compliance
Track and maintain labor costs, overhead, and administrative expenses across projects and departments
Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams
Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs
Support budgeting and cost monitoring activities by maintaining accurate financial documentation
Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations
Assist with documentation preparation for audits, compliance reviews, and internal financial reporting
Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing
Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE)
Attend internal coordination meetings and support cross-functional financial and administrative activities
Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting
Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or a related field
2–4 years of experience in accounting support, payroll administration, or financial administrative roles
Hands-on experience with payroll processing, timekeeping, or labor cost tracking
Basic understanding of accounting principles, cost tracking, and financial documentation
Experience supporting invoice processing, expense reconciliation, or financial reporting
Strong recordkeeping skills with the ability to manage confidential financial and payroll information
Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite
Highly detail-oriented with strong organizational and time management skills
Effective written and verbal communication skills
Ability to work across departments and support multiple stakeholders in a professional environment
Ability to produce accurate and timely results while maintaining a service-oriented mindset
Preferred
Experience with payroll systems, accounting software, or ERP platforms
Knowledge or experience with SBE/DBE/MWBE or other small business certification programs
Company
D'Leon Consulting Engineers
DLCE specializes in planning, heavy civil engineering, and construction management support services for the public and private sectors.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase