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Vesta Property Services · 1 day ago

Administrative Assistant FT

Saint Augustine, FL

Full-time

Onsite

New Grad, Entry Level

$19/hr - $21/hr

Vesta Property Services Inc is a property management company based in Jacksonville, Florida, providing services to residential associations and developers. The Administrative Assistant will perform various administrative duties including scheduling, financial record keeping, and handling correspondence while maintaining confidentiality and organizational efficiency.

Real Estate

Growth Opportunities

Responsibilities

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department

Performs desktop publishing. Creates and develops visual presentations

Establishes, develops, maintains and updates filing system. Retrieves information from files when needed

Organizes and prioritizes large volumes of information and calls

Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary

Responds to regularly occurring requests for information

Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones

Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary

Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures

Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy