Austin Habitat for Humanity · 3 weeks ago
Finance & HR Administrative Assistant
Austin, TX
Full-time
Onsite
Entry Level
$20/hr - $25/hr
1+ years expAustin Habitat for Humanity is seeking a Finance & HR Administrative Assistant to provide administrative and clerical support to the Human Resources and Finance departments. This role is responsible for maintaining accurate recordkeeping, efficient office operations, and timely processing of HR and financial documentation while ensuring compliance with company policies.
Non-profit Organization Management
Responsibilities
Assist with recruitment activities, including posting job ads, scheduling meetings, and preparing onboarding materials
Maintain employee personnel files and HR databases (paper and electronic)
Serve as backup for the Director of Human Resources during absences, responding to general inquiries such as employment verifications and performing related entry level support
Provide support to AHFH staff with technical questions or issues regarding the HRIS platform (Paycom) ensuring timely resolution and system accessibility
Support onboarding and offboarding processes (contracts, forms, system access)
Assist with benefits administration and employee inquiries
Help prepare HR reports and correspondence
Assist with the planning and execution of employee engagement events, including company-wide celebrations, board meeting setup and breakdown and coordination with external vendors
Ensure compliance with labor laws and internal policies
Data entry in accounting software to add new inventory items and assist in creating procurement POs
Data entry in budgeting software to maintain workforce for accurate forecasting and budgeting
Assist with budget tracking and financial reporting
Maintain accurate financial records and filing systems
Provide general office administrative support (filing, data entry, scheduling)
Provide consistent coverage as the primary backup for the Front Desk Receptionist, ensuring seamless visitor check-ins, prompt inquiry responses and uninterrupted front desk operations
Coordinate and respond to incoming communications (phone and email) with professionalism and efficiency
Assist with audits and internal reviews as needed
Perform other administrative tasks as assigned
Qualification
Required
High school diploma or equivalent required
1–3 years of administrative experience, preferably in HR or Finance
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to handle sensitive and confidential information
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong written and verbal communication skills
Preferred
Associate's or Bachelor's degree in business administration, HR, or finance
Bilingual (English / Spanish)
HRIS (Paycom) or accounting software (NetSuite) experience a plus
Company
Austin Habitat for Humanity
Austin Habitat for Humanity focuses on the holistic experience of homeownership as a catalyst for community change.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Michele Anderson
Chief Executive Officer
Wayne Gerami
Chief Operating Officer
Recent News
Seattle TechFlash
2025-09-12
Austin Business Journal
2025-02-24
2025-02-07
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