UniversalAGI · 3 weeks ago
Recruiting Coordinator
San Francisco
Full-time
Onsite
New Grad, Entry Level
0+ years expUniversalAGI is an AI startup based in San Francisco that is building OpenAI for Physics. They are seeking a Recruiting Coordinator to manage the operational aspects of talent acquisition, ensuring a smooth candidate experience from initial contact through to the offer stage.
Research
Responsibilities
Own interview scheduling end-to-end: Coordinate complex, multi-round interviews across busy calendars for candidates, interviewers, and CEO, often across time zones and with tight turnarounds
Deliver an exceptional candidate experience: Serve as the primary point of contact for candidates throughout the process, ensuring timely communication, clear expectations, and a professional, welcoming experience
Manage logistics: Prepare interview materials, coordinate travel arrangements when needed, greet onsite candidates, and handle any day-of logistics
Maintain our systems: Keep our ATS (applicant tracking system) accurate and up-to-date, track candidate status, and ensure no one falls through the cracks
Support recruiting operations: Help with job postings, generate pipeline reports, assist with offer letter preparation, and support onboarding coordination for new hires
Identify process improvements: Spot inefficiencies and suggest ways to make our recruiting coordination faster and smoother as we scale
Partner across the team: Work closely with our Technical Sourcer, hiring managers, and leadership to keep everyone aligned and informed
Qualification
Required
Bachelor's degree (recent graduate or up to 1 year of experience welcome)
Exceptional organizational skills and attention to detail—you don't let things slip through the cracks
Strong written and verbal communication skills with a professional, friendly tone
Ability to juggle multiple priorities and stay calm under pressure in a fast-moving environment
Proficiency with Google Workspace (Calendar, Docs, Sheets) or similar productivity tools
Proactive problem-solver who anticipates needs and takes initiative
Genuine interest in recruiting, talent, or people operations as a career path
Comfortable working in a high-intensity startup environment with evolving priorities
Preferred
Internship or part-time experience in recruiting, HR, operations, or administrative roles
Experience with applicant tracking systems (Greenhouse, Lever, Ashby, etc.)
Interest in AI, deep tech, or the startup ecosystem
Experience coordinating events, projects, or complex schedules (even in extracurricular or academic settings)
Benefits
Competitive health, dental, and vision benefits
401(k) plan
Flexible vacation
Daily office lunch & dinner covered
Monthly commute and wellness stipends
Immigration support
Company
UniversalAGI
UniversalAGI is automating physical systems engineering across the entire product lifecycle with artificial intelligence.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase