Lunacon Construction Group, Corp. · 3 weeks ago
Administrative Assistant
Miami, FL
Full-time
Onsite
New Grad, Entry LevelLunacon Construction Group is a thriving construction company focused on client satisfaction and long-term development. They are seeking a highly organized and proactive Administrative Assistant to serve as the first point of contact while providing essential administrative support to project teams and operations in a fast-paced environment.
ConstructionProfessional ServicesProject Management
Responsibilities
Greet visitors and direct them to the appropriate team members
Handle incoming calls and manage the company switchboard professionally
Provide general information to callers regarding company services and projects
Manage meeting room bookings and organize conference spaces
Assist with scheduling appointments and maintaining company calendars
Receive, distribute, and manage incoming and outgoing mail
Maintain a clean, professional reception and meeting area
Provide administrative support across departments, including document preparation, filing, and data entry
Maintain office supply inventory and place orders as needed
Support project teams with administrative tasks related to active construction projects
Liaise with contractors, suppliers, and clients to support daily operations
Assist with preparation and organization of bid packages for submission, including compiling documents, forms, and attachments
Track bid due dates and assist with internal coordination to support timely submissions
Attend pre-bid site visits as needed to assist with sign-in, documentation, and coordination
Support estimating and preconstruction teams with administrative and logistical tasks
Encode vendor and subcontractor invoices into the accounting system accurately and timely
Verify invoices for completeness, proper documentation, and correct cost coding before submission
Route invoices for approval and track approval status
Assist the accounting team with invoice tracking and follow-up as needed
Qualification
Required
High school diploma or equivalent; additional education or certification in office administration is a plus
Previous experience as an Administrative Assistant, Receptionist, or Front Office Representative
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
Professional demeanor and customer-service-oriented mindset
Ability to work effectively in a fast-paced construction environment
Willingness to occasionally attend pre-bid site visits as part of the role
Preferred
Familiarity with construction industry terminology is preferred but not required
Company
Lunacon Construction Group, Corp.
Lunacon is a leading Minority-Owned National general contracting company headquartered in Palmetto Bay, Florida.
Founded in 2007
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase