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Majestic Care · 2 weeks ago

Administrative Services Receptionist

Westfield, IN

Contract

Onsite

New Grad, Entry Level

Majestic Care is looking for an Administrative Services Receptionist to join our teams’ mission and believe in our core values. The Administrative Services Receptionist serves as the first point of contact for visitors and callers, representing the organization with professionalism and warmth while supporting general office operations and the Finance department.

Health CareHealth InsuranceHome Health CarePersonal Health

Responsibilities

Greet and assist visitors in a courteous and professional manner

Answer and direct incoming phone calls

Manage incoming and outgoing mail and packages

Create and print labels for internal and external use

Maintain office supplies inventory and reorder as needed

Oversee employee kitchen and refreshment areas, including stocking and maintaining snacks, beverages, coffee stations, and general cleanliness of shared spaces

Ensure the front desk area is tidy and welcoming at all times

Provides high‑level administrative support to the Chief of Staff, ensuring seamless coordination of executive priorities, meetings, and strategic initiatives across the C‑Suite

Acts as a strategic partner and administrative liaison between the Chief of Staff and the Administrative Team, fostering clear communication, alignment, and timely dissemination of information

Produce polished decks and executive‑ready documents (PowerPoint, Word, PDF) for leadership updates, town halls, and committee reviews; apply brand standards and ensure accuracy and completeness

Uphold confidentiality and professionalism in all executive communications; handle sensitive information, contracts, and policy drafts with discretion and version control

Ensure timely and accurate delivery of finalized materials

Qualification

High-level administrative supportExecutive communicationOffice operations managementDocument preparationProfessionalismDependabilityMulti-taskingDetail-oriented