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Bering Straits Native Corporation (BSNC) · 1 day ago

Management Analyst II in Support of the PM/FO

Washington, DC

Full-time

Onsite

Mid Level

Bering Straits Professional Services (BSPS), Inc. is currently seeking a qualified Program Management Analyst II for the Department of State. The role involves analyzing administrative processes and supporting the Bureau of Political-Military Affairs in managing schedules, travel arrangements, and ensuring effective communication and operational support.

ConsultingFinancial ServicesInsurance

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Analyzes administrative processes and/or agency programs

Communicates with colleagues, agency management, and other contacts outside the agency to gather and analyze information about agency processes and programs

Writes various reports, letters, and other documents with recommendations for management programs, policies and activities, ensuring effective schedule management of the PM/FO Principals

Manage the schedule of bureau principals and arrange meetings, conferences, and VIP visits

Advise on transportation policies, prepare travel arrangements including entry visa applications, and finalize travel expenses and vouchers

Make and receive calls on behalf of the principal, facilitating effective and efficient contact with key stakeholders, meeting participants, and internal/external officials

Perform administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management, or supplies

Coordinate office moves, office construction, and other facility improvements, including recommending selection and requisitioning of furniture, purchasing/leasing equipment, obtaining telephone services and equipment, and obtaining maintenance agreements for the equipment procured

Coordinate facilities and related arrangements for planning conferences, assist with presentation materials, and provide on-site support

Collaborate with colleagues in PM offices to develop requirements for briefing materials to support official travel by the Assistant Secretary and the Principal Deputy Assistant Secretary

Ensure PM's emergency management and crisis response system are functioning optimally

Conduct regular training for Duty Officers and Task Force participants and assist in coordinating PM Task Force participation

Revise curricula for training to ensure the bureau is prepared to respond to emergencies

Follow up on after-action reviews from PM Task Force participation

Ensure PM phone rosters and task force reference book are up to date

Advise Front Office principals of necessary training requirements

Support, as assigned, special projects of particular interest to the Front Office Director, Chief of Staff, Assistant Secretary, and PDAS

Use knowledge of the missions, roles, responsibilities, and structure of the Bureau to formulate recommendations and troubleshoot issues that arise

Ensure active risk management through monitoring the security environment concurrent to the scope of official duties and responsibilities: follow security directives, regulations, and policies; safeguard classified information, material, and equipment

Qualification

Program effectiveness assessmentChange managementMicrosoft Office proficiencyOralWritten communicationMultitaskEvidence-backed recommendationsCoordination of prioritiesOrganizational skills

Required

Proficiency in a wide range of qualitative and quantitative methodologies for assessing and improving program effectiveness or enhancing complex management processes

Comprehensive understanding of Departmental, Bureau, and Office program goals and objectives to initiate creative and innovative solutions to problems and issues that may have no previous research, methodology, or history

Skill in managing change with flexibility and influencing events and resources as needed to achieve desired results

Ability to coordinate priorities, commitments, and multiple viewpoints to create productive outcomes

Ability to make accurate and evidence-backed recommendations to change procedures, methods, policies, and programs persuasively

Highly organized with excellent oral and written communication skills. Ability to handle multiple tasks simultaneously and work independently

Proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint, and the ability to quickly learn and use proprietary applications and systems for processing administrative requirements such as travel, time and attendance, and procurement

Must have a Secret Clearance