WorkforceQA · 1 week ago
Receptionist/Admin Assistant
Salt Lake City, UT
Full-time
Onsite
New Grad, Entry LevelWorkforceQA is seeking a dynamic Receptionist / Administrative Assistant to assist and provide support to their CEO and COO. This highly visible position requires impeccable professionalism and involves a variety of administrative tasks, travel coordination, and communication management.
Health CareHuman ResourcesInformation TechnologySoftware
Responsibilities
Daily Tasks: Answering/routing phone calls on a multiline system, handling mail, signing for deliveries, shipping supplies and welcoming visitors with a smile
Travel Coordination: Plan and organize aspects of executive travel, including booking client/prospect meetings, flights, accommodation, transportation, and creating detailed itineraries
Communication Management: Handle emails, and other forms of communication on behalf of the executive team, prioritizing and responding as needed
Meeting Preparation: Prepare and distribute meeting agendas, documents, and presentations for the executive teams’ meetings and speaking engagements
Event Planning: Assist in planning and coordinating speaking engagements, workshops, seminars, and other events hosted or attended by the Executive team
Administrative Tasks: Handle administrative duties such as document management, coordination, shipping
Presentation Development: Assist in the creation and editing of presentations, reports, and educational materials for speaking engagements
Confidentiality: Maintain strict confidentiality of sensitive information and documents
Time Management: Help the executive team optimize their time and focus on high-priority tasks by handling routine and administrative responsibilities
Liaison: Serve as a liaison between the CEO and other team members, departments, or external parties, facilitating communication and collaboration
Ad-Hoc Projects: Undertake special projects or tasks as assigned by the Executive Team or the CEO, which may vary based on their specific needs and goals
Perform additional assigned duties: Such as picking up orders, handling personal mail, etc
Qualification
Required
Relevant work experience
Dependability and reliability is paramount
Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research skills
Ability to maintain confidentiality while handling sensitive information; Follows established company policies and procedures
Solid organizational and analytical skills including attention to detail
Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities
High level of business acumen, professionalism, diplomacy, discretion, and sound judgment
Excellent writing, proofreading, and editing skills
Excellent customer service skills; Strong phone etiquette and professionalism
Proficiency with video conferencing services, audio visual equipment and other office equipment and tools
Ability to quickly learn new programs and technology as needed
Quick learner and self-starter; Positive and friendly attitude, go-getter
Ability to work well in a team environment
High School (or equivalent) required
Preferred
Reception / administrative experience preferred
Hubspot / CRM experience preferred
Benefits
Medical, Dental & Vision insurance
Life insurance, AD&D and Long-Term Disability
Voluntary Short-Term Disability and Pet Insurance Discount Program
401k with Company match
Paid time off
EAP
Perks Program
Company
WorkforceQA
WorkforceQA believes that access to superior information is key to achieving regulatory compliance.
Founded in 2006
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2020-11-12Series A
2015-11-04Series Unknown
2015-11-04Debt Financing
Leadership Team
Eric Quilter
Chairman and CEO
Mike Watts
Chief Operating Officer
Recent News
Company data provided by crunchbase