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Texas Department Of Criminal Justice · 1 week ago

Administrative Assistant II - Field Operations - Orange District Parole Office - Parole Division (722970)

United States-Texas-ORANGE

Full-time

Onsite

Entry Level

1+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant II for their Parole Division. The role involves providing administrative support, maintaining filing systems, and preparing reports and documents under moderate supervision.

Government Administration

Responsibilities

Prepares and disseminates information regarding agency programs and services; answers phones and responds to request for information regarding rules, regulations, policies, and procedures; and assists in the development of administrative and technical assistance policies and procedures

Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; performs complex typing; and maintains filing and record keeping systems

Assists in planning meetings and conferences; assists in compiling administrative summaries of staff reports and recommendations for review; and assists in researching, composing, designing, and editing agency publications to include brochures, forms, manuals, and charts

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Customer service experienceClerical support experienceOffice practicesBusiness terminologySkill in record keepingSkill in problem-solvingTyping skillsAgency policiesCoordination skillsCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Skill in the electronic transmission of communications

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane

Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile