Apply on Employer Site

Shook, Hardy & Bacon L.L.P. · 23 hours ago

Office Administrator

Houston, TX

Full-time

Onsite

Senior Level

Shook, Hardy & Bacon L.L.P. is a law firm seeking an Office Administrator to oversee overall office operations and strategic planning. The role involves collaboration with leadership on office goals, adherence to policies, and management of professional staff while ensuring effective communication across offices.

ConsultingLegalMedical DevicePharmaceuticalTelecommunications

Responsibilities

Consistent with the firm's overall strategic plan, coordinates with the OMP and other firm leadership in development of office goals, objectives, and plans

Establishes and ensures adherence to firm policies, quality work product, control polices and systems, as well as appropriate risk management measures are implemented and maintained

Coordinates with OMP and firm leadership to ensure the firm is informed of any changes to regional laws, policies or regulations that may impact current firm policies and procedures

Participates in office Business Continuity plans and efforts

Serves as the liaison to building management and security

Works collaboratively with Records Management Department to ensure record retention policies and procedures are documented and implemented

Oversees the supervision, training, evaluation process, professional development, and management of office professional staff

Cultivates an inclusive environment and promotes diversity in the recruitment of professional staff

May assist OMP with associate and lateral recruiting and integration strategies

Collaboration with firm leadership to ensure implementation of appropriate mentoring and professional development programs for professional staff

Coordinates with various key firm committees, including Search, Associates, Diversity, and Professional Development

Collaborates with OMP and practice group leadership to facilitate office meetings to discuss workloads, new matters, and to engage in general exchange of ideas. Provides regular communications to the offices in these areas

Collaborates with OMP and participates in activities aimed at elevating the office's profile and brand

Prepares and manages the office expense budget

Works with OMP and practice group leaders to address office productivity and capacity issues

Manages the offices procurement process and coordinates the purchases of office supplies and equipment

Provides leadership for implementation of firm's office space strategy, including lease negotiations, office construction projects, and implementation of flexible space strategies

Plays key role in expansion and renovation efforts and office space planning for each location

Qualification

Office operations managementStrategic planningRisk managementProfessional developmentBudget managementDiversity promotionCollaborationCommunication skills