Apply on Employer Site

FUJIFILM Biotechnologies · 1 day ago

Internal Event Planner, NC Region

Holly Springs, NC

Full-time

Onsite

Mid, Senior Level

5+ years exp

FUJIFILM Biotechnologies is building the future of bioproduction in Holly Springs, North Carolina. The Internal Event Planner leads the planning and execution of site wide company events, managing relationships and ensuring an engaging environment for all employees.

BiotechnologyHealth CareManufacturing

Responsibilities

Plans and organizes internal events, which includes, but is not limited to researching and hiring vendors, aligning agendas and speakers, booking venues, planning transportation, inviting participants, planning activities, packing event materials and creating name badges and signage

Communicates directly with stakeholders throughout the event planning process to provide updates, align on event goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details

Collaborates and coordinates / project manage extensively across our many functions to execute evets, including but not limited to: Internal Communications, Facilities, Safety (EHS), Procurement, our People First Committee, External Relations, our Executive Assistants and key stakeholders

Meets with leaders and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements

Negotiates contracts with venue personnel, caterers, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives

Plans, Monitors, Host and executes events from preparation and set-up through teardown / clean-up to ensure adherence to planned format, compliance with regulations, resolution of issues, and overall satisfaction of participants

Performs post-event tasks promptly such as evaluating with stakeholders to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions

Evaluates potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve stakeholders

Performs other duties, as assigned