Allocator One · 1 day ago
Head of Operations / Fund Middle Office - US
United States
Full-time
Remote
Senior Level
$140K/yr - $210K/yr
6+ years expAllocator One Group is a global investing platform redefining how institutional capital reaches private markets. The Head of Operations / Fund Middle Office will be responsible for architecting the operational backbone of the Infra One platform, focusing on investor onboarding, trade operations, and building repeatable processes to support multiple General Partners (GPs).
Financial Services
Responsibilities
Design and execute KYC/AML procedures: investor verification, beneficial ownership documentation, sanctions screening, ongoing monitoring
Maintain investor registers: track admissions, capital commitments, account statuses, and investor contact information
Coordinate investor closings: collect signatures, wire instructions, tax forms (W-8BEN, W-9, etc.), and data entry
Produce investor notices, capital call communications, and distribution instructions; ensure timely and accurate delivery
Establish procedures for capturing investment decisions from GPs and translating them into fund accounting entries
Reconcile trade data between GPs, fund accounting, custodian, and investor records; flag discrepancies daily/weekly
Maintain position databases and update them as investments are made, marked, exited, or distributed
Coordinate with fund accounting on cutoff, accruals, and performance metrics
Design data entry standards, naming conventions, and error prevention procedures
Establish backup and disaster recovery procedures for critical operational data
Build repeatable onboarding checklists for new GPs: investor admissions, legal documentation handoffs, position tracking setup
Coordinate with IT on operational systems and data security
Interface with GPs on investor admissions, trade confirmations, and any operational questions
Coordinate with custodians on asset positioning, confirmations, and month-end reconciliation
Support the CCO on compliance evidence gathering (investor records, approvals, decision logs)
Support fund accounting on investor reporting data and K-1 preparation
Manage relationships with third-party service providers: custodians, auditors, tax advisors
Ensure service levels are met and escalate any issues to the MD
Qualification
Required
6–12 years of operations/middle office experience at a PE firm, hedge fund, venture platform, or fund administrator
Hands-on experience with investor onboarding, KYC/AML, and investor register management
Strong knowledge of fund operational workflows: trade capture, reconciliation, and position tracking
Prior experience managing 2+ funds simultaneously and coordinating across investment, accounting, and compliance teams
Exposure to fund administration platforms and workflow management tools
Operational excellence: you obsess over clean data, timely execution, and process rigor
Problem-solver: you anticipate operational pain points and design solutions before they become crises
Cross-functional fluency: you speak the language of investments, accounting, compliance, and GPs
Teacher: you document processes, mentor junior staff, and ensure continuity even as the team scales
Low ego, high ownership: you are comfortable doing hands-on work (data entry, tracking, reconciliation) while also building systems
Preferred
FINRA Series 7 or Series 65 (not required, but valued)
Prior multi-fund platform experience
CPA or accounting background is a plus
Exposure to infrastructure or venture investing
Benefits
Equity: TBD (0.05%–0.15%)
Company
Allocator One
Incubator for first-time Fund managers
11-50 employees
Funding
Current Stage
Early StageRecent News
2025-10-13
2025-10-10
Hindu Business Line
2025-10-09
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