Positive Investments, Inc. ยท 2 months ago
Administrative Assistant - Corporate
610 North Santa Anita Avenue, Arcadia, CA, USA
Full-time
Onsite
Entry, Mid Level
$22/hr - $27/hr
2+ years expPositive Investments, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office operations within the property management industry. This full-time, on-site role involves managing administrative tasks, compliance duties, and reputation management activities.
Property ManagementReal EstateReal Estate Investment
Responsibilities
Provide general administrative support to the corporate team
Prepare reports, memos, letters, and other documents as needed
Maintain organized filing systems, both electronic and physical
Responsible for obtaining and renewing DBAs (Doing Business As) and business licenses for all applicable properties and entities
Track deadlines for renewals to ensure continuous compliance with local, county, and state regulations
Communicate with city and county agencies as needed to resolve licensing or regulatory issues
Monitor and respond to Yelp reviews professionally and in alignment with company voice and brand
Maintain records of reviews and feedback trends to share with executive and regional management
Collaborate with marketing or leadership to escalate or resolve recurring concerns reflected in online feedback
Assist with special projects and support other departments as needed
Coordinate elevator renewals, certifications, and troubleshoot operational issues in collaboration with service providers and manager/supervisors
Oversee fire extinguisher inspections, servicing, and compliance across all company locations
Manage contracts, maintenance, and renewals related to laundry services across all company sites
Serve as the primary point of contact for vendors, managing communications, negotiating service agreements, and ensuring timely delivery of services
Qualification
Required
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Comfortable managing multiple priorities and meeting deadlines
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Preferred
2+ years of administrative or office management experience preferred
Prior experience in property management or real estate industry a plus
Familiarity with Yelp, Google Reviews, or similar platforms is a plus
Benefits
401k Match
Health
Dental
Chiro
FSA
Life
Paid Time Off
Sick Leave
Company
Positive Investments, Inc.
Positive Investments, Inc.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase