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Carestream · 2 weeks ago

Lead Payroll Specialist

Rochester, New York Metropolitan Area

Full-time

Hybrid

Senior Level

$93K/yr - $110K/yr

5+ years exp

Carestream Health is hiring a Lead Payroll Specialist to manage payroll operations for its U.S. workforce. The role involves overseeing multi-state payroll processing, tax compliance, reporting, and vendor management while ensuring accuracy and compliance with relevant laws.

Hiring Manager

Karl Gielenfeldt

Responsibilities

Direct and perform full-cycle, multi-state biweekly payroll processing for exempt and non‑exempt employees, including final pay, retro pay, bonuses, commissions, and off‑cycle runs

Validate payroll inputs (new hires, transfers, terminations, pay rates, earnings, deductions) and reconcile results to ensure accuracy

Maintain compliance with federal, state, and local wage and hour laws (e.g., FLSA, state overtime rules, minimum wage, meal/rest requirements where applicable)

Oversee wage garnishments, child support, tax levies, and other court-ordered deductions, ensuring timely setup, calculation, and remittance

May contribute oversight and alignment of payroll processing in/for other countries

Manage payroll tax activities (withholding, employer taxes, SUI/SUTA, local taxes), partnering with tax agencies and/or third-party tax providers for filings, deposits, notices, and reconciliations

Own quarter‑end and year‑end processes (e.g., W‑2, W‑2C, 1099‑NEC where applicable), balancing payroll registers to tax filings

Conduct regular internal audits of payroll records and procedures. Reconcile payroll and tax data, identifying and resolving any discrepancies promptly and accurately

Develop and deliver routine and ad‑hoc payroll reporting (labor costs, overtime trends, headcount/payroll analytics, GL files) and partner with Finance/Accounting on journal entries and month‑end close

Establish and maintain strong internal controls, SOPs, and audit readiness; address agency notices and lead remediation

Administer and optimize timekeeping systems (policy configuration, schedules, pay rules, accruals, approvals, integrations)

Serve as the payroll systems SME for Dayforce and SuccessFactors, including configuration, testing, integrations with HRIS/benefits/GL, and ongoing enhancements

Lead or support payroll system implementations or migrations, including requirements gathering, UAT, change management, documentation, and training

Provide high‑quality employee service and issue resolution (pay questions, taxes, deductions, garnishments, direct deposit)

Manage third‑party vendors (payroll processing, tax services, timekeeping, HCM/HRIS), including SLAs, contracts, performance, and escalations

Partner cross‑functionally with HR, Benefits, Finance, and Legal to ensure policy alignment and compliance

Monitor regulatory changes (federal/state/local) impacting payroll and implement timely updates

Drive process improvements and automation to increase accuracy, speed, and compliance; maintain clear procedures and knowledge base

Qualification

Multi-state payroll processingPayroll tax complianceDayforce (Ceridian)SuccessFactors (SAP)Payroll reporting toolsU.S. payroll tax rulesTimekeeping systemsDiscretionContinuous improvement mindsetCPP certificationPCP certificationAttention to detailProblem-solvingCommunication skillsIntegrityAdaptability