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Inside Higher Ed · 2 weeks ago

Administrative Associate III - Educational Operations Associate

Huntsville, TX

Full-time

Onsite

Mid Level

4+ years exp

Inside Higher Ed is an organization focused on higher education, and they are seeking an Administrative Associate III to support the College of Osteopathic Medicine Dean’s Office. This role involves performing complex administrative duties, assisting with educational initiatives, and managing various office operations and projects.

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Responsibilities

Performs complex and confidential duties of the College of Osteopathic Medicine (COM)

Supports and assists with Dean’s Office initiatives, activities, programs, facility needs, and special projects

Assists with educational initiatives and programs

Collects, maintains, and submits materials for compliance

Tracks and monitors committee service

Collects, reconciles, and maintains office data for the dean’s office and educational affairs

Arranges Dean’s office travel and guest/visitor travel arrangements, including filing travel pre-approvals and reconciling travel expense reports

Submits invoices and payment requests

Monitors project timelines, identifies issues, and makes suggestions to improve processes

Coordinates, implements, and documents departmental processes

Responsible for the annual college inventory

Maintains pertinent policies and procedures and ensures the documents are accessible and updated

Works with executive staff to arrange meetings related to student matters

Runs reports on expenditures, travel, and other transactions at the college level

Manages appointments and calendars for the Dean’s Office, including meetings with faculty, staff, students, and external visitors

Supports the Dean’s Office initiatives

Collaborates with college faculty, staff, students, and campus partners to enhance the Dean’s Office programs

Performs other related duties as assigned

Qualification

Administrative experienceData analysisOffice software proficiencyCustomer serviceCommunication skills

Required

Associates degree in business, management, marketing, accounting, communications, education, psychology, or a related field

Four years of administrative, management, accounting, office environment, higher education experience, customer service, or experience in a related field preferred

A combination of education, experience, and training that would produce the required knowledge and abilities could be considered

Requires the ability to analyze large amounts of data, generate spreadsheets, and reports as needed

Requires a general knowledge of standard office functions

Requires good knowledge of procedures and practices, and solves routine problems of a repetitive nature

Must be able to use standard office software

Must be able to apply policies and procedures and solve routine problems of a repetitive nature