FM Talent ยท 1 day ago
Executive Assistant
United States
Full-time
Remote
Mid Level
$70K/yr - $80K/yr
3+ years expFM Talent is an enterprise providing business and workforce solutions to organizations nationwide. They are seeking an Executive Assistant to support national and regional Office of Head Start priorities through various administrative functions and effective management of documentation and events.
AccountingFinanceManagement ConsultingProject Management
Responsibilities
Perform various administrative functions designed to support national and regional OHS priorities
Perform basic and complex research and analysis using a variety of data sources, including internal and external OHS databases as directed by the COR
Maintain and implement a process to distribute copies of grants and related materials for program and management staff
Support the development of accurate and timely reports, correspondence, and presentations for federal staff and management by performing document integration and collation, analysis, and editing in anticipation of management and staff needs
Complete general clerical duties such as scanning, photocopying, data entry, and other related recordkeeping activities associated with maintenance of OHS official records
Work closely with management to maintain a calendar of upcoming regional events and meetings and provide event management support as requested
Provide support in the use and set up of onsite conference rooms, including the use of Government communications systems for remote and hybrid meetings and events
Assist with coordinating, planning, and logistics for regional meetings and events, such as coordinating and scheduling internal and external meetings, managing conference rooms and resources, preparing meeting agendas, presentations, and materials
Attend staff meetings and provide note-taking support, prepare, copy, and distribute materials, and ensure meeting documents are saved per the Region's records-retention practices
Prepare detailed travel itineraries for Federal program and management staff, including the preparation of travel authorizations and vouchers in Concur Government Edition
Track travel activities for the region, including tracking of the regional travel budget
Submit Travel Plan and Travel Tracking Spreadsheet to management within timelines determined by the CO
Support various task deliverables as assigned for the contract
Qualification
Required
A minimum of a baccalaureate degree from accredited college or university, preferred
A minimum of three years of experience providing administrative support to project and/or contract management team and staff
Experience aggregating data and producing reports based on multiple data sources
Demonstrated proficiency in Microsoft Office Suite or similar applications
Experience communicating, both orally and in writing, to various audiences
Demonstrated experience managing multiple tasks and ability to prioritize work
Preferred
Experience with event/project coordination and planning handling personnel records, correspondence, travel arrangements, preferred
Advance experience using PowerPoint
Smartsheet experience highly desirable
Experience using Canva preferred
Company
FM Talent
FM Talent is a woman-owned workforce solutions and management consulting firm helping government and industry build the teams they need to succeed.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dawn Hendricks
President & CEO
Company data provided by crunchbase